Minutes March 10, 2009

Minutes March 10, 2009

 

 
The Salem Township Board of Trustees met March 10, 2009 in regular session at the Township Hall for the purpose of transacting the business of the Township. Chairman Kirk Ramsey called the meeting to order at 7:00 P.M. with member Dick Kilburn present. Dick Dare was absent. 
 
Others present were: Ralph Blanton, Mike Kassalen, Mr. & Mrs. Opperman, Donald Lynch, Fred LaFollette, Bob Glancy, Frank Schlake, Ron Stratton, Lee Short, Bill Harrison.
 
The minutes were read and approved and posted in the township hall.
 
Cemetery Update
2/27/2009        Dianna Alford             Sec 4 Lot 191 #2 NE (Cremation)
 
Donald Lynch Requests
Mr. Lynch had several written requests to present to the Board. He also disputed the amount that was paid to John Caldwell for the removal of items from his property. Because of the dispute, he stated he is not responsible for the charges. He also requested copies of various township items.
 
Ron Stratton wanted it known that even though Mr. Lynch alludes to be speaking for the township residents, he as a resident would not want Mr. Lynch to speak for him.
 
Roads
Fred told the board he had been out looking at the roads to try to come up with what he thought were the ones most in need of either repaving or sealing this year. The Warren County Engineer’s annual dinner is coming up and they usually request the paving list shortly after that time. He stated that Trovillo Road has become almost impassable. There are short sections of several roads that need work, but he didn’t think any of the roads were in really bad shape. The county has agreed to crack seal the roads in the three subdivisions. They have told him the paving costs this summer should run around $68/ton. 
 
Cemetery
Regarding the cemetery, Fred reported that Patty Higginson would be available to return to work, but Lindsey Taylor has found another job. Dick Kilburn made a motion to bring Patty back to work as soon as Fred thought she would be needed starting out at the same pay as last year, $11.50/hour. Kirk Ramsey seconded the motion.   Vote:    Kilburn, yea       Ramsey, yea
 
Fred reported that the signs stating the cemetery was under a camera security system were put up today.
 
The problem of getting the street lights back in working order was briefly discussed.
 
Fire Department
 
It was mentioned that the fire department’s fish fry will take place Friday, April 3 from 5-8PM.
 
Ralph Blanton presented to the Board two change orders on the construction. One was for a deduction of $22,840 for air scrubbers and the other was an addition of $3,346.88 to change the refrigerant to R-401. Dick Kilburn made a motion to approve these change orders. Kirk Ramsey seconded the motion.
Vote:    Kilburn, yea     Ramsey, yea
 
Fred brought up the matter of a ground breaking ceremony for the fire house construction. It was decided to that it should take place on Saturday, March 28th at 11:00. The fire department will invite the county commissioners, village officials, Rep. Jean Schmidt, officials from Lebanon Citizens National Bank and any other dignitaries who would like to attend.
 
Kirk then took a minute to thank the fire department personnel for all the work they have done on getting this building project to where it is.
 
Zoning
Mike Kassalen turned in two building permits. He asked the board if he could have Richard Bierley help him since he is getting so many complaints about junked up properties. The board agreed that would be a good idea.
                              
Zoning (cont’d)
Mike told the Board that he had been to inspect the Lynch property and it does meet code now.
He talked about several properties that are in real need of cleaning up. The county health department has become involved in one of the matters and the EPA has issued a no-burn order for a property where they are burning tires.
 
Lee Short received a call from Steve Hunt who asked him for help regarding the Hopewell Estates Development. There is a problem with the sewage. Lee went to the county and got copies of the paperwork that was done in 2004 and 2005. Mr. Hunt will have to work with the county health department.
 
Kirk Ramsey had the bill from John Caldwell for the contracted services on the Lynch property. Because of the problems Mr. Lynch caused to interfere with the work, the amount was increased from $1200 to $2700. Dick Kilburn made a motion to pay the increased amount. Kirk Ramsey seconded the motion. 
Vote:       Kilburn, yea     Ramsey, yea
 
Fiscal Business
 
FEMA Funds
Debbie reported she had received two checks from the Department of Public Safety for expenses relating to the windstorm in September. It is required to set up a separate fund under a miscellaneous code to track the expenses. Dick Kilburn made a motion to pass Resolution 09-0310 to approve the creation of Fund 14AF for the purpose of tracking FEMA funds received to reimburse the township and fire department for expenses incurred due to the windstorm in September of 2008. Kirk Ramsey seconded the motion.
Vote:   Kilburn, yea    Ramsey, yea
 
Approval to Pay Bills
The fiscal officer presented checks #7543 - #7585, 99006-99007  which totaled $63,843.58.
The board examined the bills that were ready for payment and Kirk Ramsey made a motion to pay the bills as presented. Dick Kilburn seconded the motion.
Vote:   Ramsey, yea    Kilburn, yea  
 
For this reporting period the fiscal officer deposited receipts in the amount of $14,698.99.
This amount included receipts #6327 – #6337.
 
The trustees thanked Bob Glancy for the speaker’s podium he made for the township to use at their meetings. Guests will now have a place from which to state their business.
 
With no further business to come before the board, Dick Kilburn made a motion to adjourn the meeting at 7:30 P.M. Kirk Ramsey seconded the motion.
Vote:               Kilburn, yea    Ramsey, yea