Minutes July 14, 2008 Meeting

Minutes July 14, 2008 Meeting

 

The Salem Township Board of Trustees met July 14, 2009 in regular session at the Township Hall for the purpose of transacting the business of the Township. Chairman Kirk Ramsey called the meeting to order at 7:00 P.M. with members Dick Kilburn and Dick Dare present
 
Others present were: Mike Smith, Ralph Blanton, Lee Short, David Opperman, Donald Lynch, Fred LaFollette,  John Caldwell, Ed Barber, Ron Stratton, Bob Glancy and Deputy Vaughn.
 
The minutes were read and approved and posted in the township hall.
 
Cemetery Update
7/2/09                    Chrystene Headington       Sec4 Lot 183 NW Corner #2
 
Liability Insurance Renewal
Ed Barber from the Burnham & Flower Insurance Agency brought the liability insurance renewal packet for the board. It included a 10% budget relief credit plus the VIP credit. The total renewal price was $18,404.00 The Board agreed to stay with this OTARMA program for another year.
 
Report from Sheriff’s Office
Deputy Vaughn brought the latest statistical report from the Warren County Sheriff’s office. He asked if there were any matters they could help with in Salem Township. The speeding on Salem Road was brought to his attention and a resident gave him permission to park in his driveway to observe the road if they wanted. The trustees told him they appreciated their work in the township.
 
Community Items
 
John Caldwell
Mr. Caldwell came before the board to report he did not appreciate the way Mr. Lynch was talking about him in public. He claimed there were quite derogatory remarks being made about him by Mr. Lynch.
Donald Lynch
Mr. Lynch did not have anything to comment back to Mr. Caldwell. He brought up the fact that he could not get the township minutes to print off the website and stated there must be a problem with the program. He turned in a request to receive a copy of all minutes as they were posted and a copy of any and all postings done by the township. The list included information about every item of business handled by the zoning inspector. Mr. Ramsey told him his requests were not possible and asked him to sit down. It was to be noted that Mr. Lynch had set up a video camera before the meeting and was asked to take it down before the meeting started.
Mike Smith
Mr. Smith was interested to see if anything had happened with the speeding problem. He was able to talk to Deputy Vaughn about the problem. Also he brought up the water problem at his driveway. He stated there was a sewage odor after a rain when the water was standing.
  
Roads/Cemetery
Chief LaFollette reported that the paving project had been completed. The county will send a bill for our part of the project.
The culverts on Bennett Road and Trovillo Road need to be replaced. The status of the catch basin on Ray Court was brought up. It was agreed the old one should come out. Kirk mentioned it is always wet in that area like there is a water leak. However, Western Water has checked it out and said it was not coming from their lines. It was suggested that it may be from an underground spring.
He also said the roadsides need to be mowed again and as soon as the crew is free, they will go over them again. They are keeping up in the cemetery really good.
 
Fred asked the board if they would consider giving Ron Kilburn a raise since he is doing such a good job in the cemetery. The board agreed and Dick Dare made a motion to increase Ron Kilburn’s pay $.50 per hour effective the next pay period. Kirk Ramsey seconded the motion. Vote: Dare, yea   Ramsey, yea     Kilburn, yea
Ron also has said he would be willing to help out this winter as needed.
 
Fire Department
Chief LaFollette had the annual contract for the heart monitors with Physio Control to be signed. That was taken care of to provide for service, etc.
Other than that, he said the only business to discuss was the building and he asked that Ralph Blanton talk to the board about the status of the project.
Ralph talked about the meeting with Ed McCall and Donald Legg, the general contractor regarding the discrepancy in the concrete plans. The question is who is responsible for the difference in the cost. There is a construction meeting on Wednesday, so they hope these items can be settled at that time. There was a discussion about the merits of fiber mesh and regular steel mesh for use in the concrete. It was agreed the steel mesh should be used. There was also an issue with the louvers on the blue prints. They were shown on one set and not another. They need to discuss with the architect who will take responsibility for these small mistakes on the drawings.
There was a question with the electrical work; do they want to run electric to the back before the paving is done. Whalen suggests putting in two extra lines now for use in the future so it wouldn’t be necessary to dig up the parking lot to add them at a later date. Also the bid documents called for 4” conduits, but Duke Energy requires them to use 5”. So there will be excess costs there. The board decided it would be best to run the extra two lines now.
 
Zoning
Since Mike Kassalen was on vacation, Lee Short turned in two building permits for him. He also reported that there was a problem with the goats again. Mike has sent the property owner a letter and gave him two weeks to get it cleaned up. He said the health department has been there and also the dog warden.
 
Word was received from the prosecutor’s office that a resolution would need to be passed to approve the levying of the assessment for the removal of the junk from Mr. Lynch’s property. Therefore, Dick Dare made a motion to pass Resolution 09-0714 to approve the levying of a special assessment on the property located in Salem Township owned by Mr. Donald Lynch to recover the costs of removing junk and junk vehicles. Dick Kilburn seconded the motion.                Vote:      Dare, yea               Kilburn, yea          Ramsey, yea
 
Kirk told the board that the fences had been moved and the junk cleaned up at the store n lock in Roachester.
 
 Fiscal Business
 
Resolution to Approve FY2010 Budget
The Fiscal Officer presented the proposed budget for FY2010. The board briefly discussed it and Dick Kilburn made a motion to pass Resolution 09-0714A to submit the budget to the county budget commission as presented.
Dick Dare Seconded the motion.
Vote:      Kilburn, yea          Dare, yea               Ramsey, yea   
 
 Approval to Pay Bills
The fiscal officer presented checks #8003 - #8071, 99020-99022  which totaled $273,455.28
The board examined the bills that were ready for payment and Dick Kilburn made a motion to pay the bills as presented. Dick Dare seconded the motion.
Vote:      Kilburn, yea          Dare, yea               Ramsey, yea
 
 For this reporting period the fiscal officer deposited receipts in the amount of  $17,007.54.
This amount included receipts #6450– #6457.
  
With no further business to come before the board, Dick Dare made a motion to adjourn the meeting at 8:25 P.M. Kirk Ramsey seconded the motion.
Vote:      Dare, yea             Ramsey, yea        Kilburn, yea