Minutes May 10, 2011 Meeting

Minutes May 10, 2011 Meeting

The Salem Township Board of Trustees met May 10, 2011 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Kirk Ramsey called the meeting to order at 7:00 P.M. with members Dick Dare and Ralph Blanton present. Mr. Ramsey led all those present in the pledge of allegiance. Mr. Ramsey asked for a moment of silence after the pledge to honor Warren County’s Sgt. Brian Dulle who had been killed in the line of duty this morning.

Others present: Mike Kassalen, Lee Short, Asst.Chief Bill Harrison, Frank Schlake, Ron Stratton, Woodie Davis, Bob Glancy, Don Lynch, Void Blanton, Bob Vail, Fred LaFollette, Gary Kilburn, Susanne Mason, Dave Hartman and a Warren County Deputy.

The minutes were approved as read and were posted in the building.

Cemetery Update
There were no updates to the cemetery records for this time period.

New Business:
Donald Lynch brought before the board his concern regarding the “management and decorum at the township meeting and not proper control of township meeting by the presiding officer.” In the complaint he addressed his issues with the difference in the minutes when the fiscal officer was not present. Mr. Dare stated the remarks regarding his reaction to Mr. Lynch’s statement at the prior meeting were not accurate. Mr. Lynch did not agree with Mr. Dare and then asked for a copy of the video of that meeting. The complaint document has been placed in the township file.

The Warren County Deputy present reported that a suspect in the recent break-ins in the area had been apprehended. He told the residents present that their help had led to the arrest. They had formed a neighborhood watch group after the numerous break-ins. He told them they had taken the proper procedures in forming this group and it had probably helped in the apprehension.

Susanne Mason with the Warren County Solid Waste Management District was in attendance to request that the board pass a resolution to approve the 5-year plan. She stated that this plan is a continuance of the previous plan with a few minor changes. One of those changes will be to monitor the trash haulers more closely. She explained that all municipalities and townships are required to pass a resolution to approve the plan. When asked, she said there were no increases in the fees in this 5-year plan.
The board thanked her for coming to explain the current operations.

Woodie Davis thanked the board for their help in obtaining the neighborhood watch signs.

Ron Stratton addressed Mr. Lynch’s comments at the last meeting. He talked about the conditions of the old firehouse and stated in his opinion the new house was needed. He added that the new firehouse was a combination of the four old buildings and gave his opinion on the matters that Mr. Lynch had brought up.

Frank Schlake stated he thought that the trustees were doing an excellent job and had done more to improve the community than anyone in the last 50 years. He stated he thought the firehouse was needed for the community.

Gary Kilburn asked the board what was happening with the headstone matter. Mr. Blanton told him he had not been able to locate the owner of the grave yet. He told Mr. Kilburn that the placement of the headstone should not bother the use of the grave sites owned by Mr. Kilburn. The stone is not on his grave site. Mr. Kilburn agreed, but the stone is in the wrong place and would touch a stone that would be placed correctly on his grave site. Mr. Blanton told him that legal issues need to be resolved by contacting the prosecutor’s office and he is working on that.
Mr. Kilburn then added that he, too, thought the new firehouse was awesome, but that he also wanted to say we had an “awesome” person in our Fire Chief, Fred LaFollette. He stated that Chief LaFollette had helped his family many times over the years and was most appreciated.
A round of applause followed for Chief LaFollette.

Zoning
There were no zoning permits turned in for this period.
Fire Department
Chief LaFollette reported that Mike Burden had resigned due to time restraints to his schedule as he is working 3 jobs. His resignation was accepted.

There will be a preconstruction meeting for the parking lot at the Warren County Engineer’s office this Thursday at 10:00.
The weather is keeping the crew from completing some projects that need to be done.
Mr. Blanton reported that the property on the corner of Pinecrest had been cleared of the trash.
The grass at 5207 LaRue is almost knee high. It is still not ready to proceed to sheriff’s sale. Mike Kassalen will post it and then get it scheduled for mowing.
Mr. Blanton said he had been told by Pontem Software that they will be able to use our current cemetery maps. He will call about the price difference on the additional software.

The proposed installation of a street light at Thornview Drive and Waynesville Road was brought up. Ralph Blanton made a motion to proceed with the installation. Kirk Ramsey seconded the motion.
Vote:     Mr. Blanton, yea      Mr. Ramsey, yea      Mr. Dare, yea

Mr. Blanton told the board that the church property adjoining the township hall is still for sale and the price is reduced. Mr. Ramsey stated the need for a new maintenance building in the future and it would be convenient to have the adjoining property.

Mr. Dare brought up that there will be a one day zoning seminar and invited Mr. Kassalen to attend if he was able. The township will pay the registration fee.

The request for a resolution for the solid waste 5-year plan was again mentioned. Mr. Blanton made a motion to pass a Resolution 11-0510 to approve the Solid Waste Management Plan of the Warren County Solid Waste Management District adopted by the policy committee on April 18, 2011. Mr. Dare seconded the motion.
Vote:     Mr. Blanton, yea       Mr. Dare, yea       Mr. Ramsey, yea

Mr. Ramsey reported he and Chief LaFollette had gone to look at Trovillo Road. He stated something would have to be done as there are mud slides making travel dangerous. There is also loose gravel left on the road from the heavy rains. Chief LaFollette will check with Jeff Jones at the county engineer’s office to see if they will allow the township to use their broom/sweeper to get the gravel brushed aside.

It was reported that the township has received an old 2000 dump truck from the county. Since they are purchasing three new trucks, they are signing the titles over to other county entities that are in need of additional vehicles. The only stipulation is that when the township no longer needs the truck, they will return the truck to the county.
With the addition of a spreader, this will provide the township with a second salt truck.

Fiscal Business
Approval to Pay Bills
The fiscal officer prepared checks #10541 - #10592, 91045-91050 which totaled $41,713.49.
The board examined the bills that were ready for payment and Ralph Blanton made a motion to pay the bills as presented. Dick Dare seconded the motion.
Vote:     Mr. Blanton, yea      Dare, yea      Mr. Ramsey, yea

For this reporting period the fiscal officer deposited receipts in the amount of $76,460.88.
This amount included receipts #7071– #7075.

With no further business to come before the board, Dick Dare made a motion to adjourn the meeting at 7:55 P.M. Kirk Ramsey seconded the motion.
Vote:    Mr. Dare, yea      Mr. Ramsey, yea       Mr. Blanton, yea