Minutes July 26, 2011 Meeting

Minutes July 26, 2011 Meeting

The Salem Township Board of Trustees met July 26, 2011 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Kirk Ramsey called the meeting to order at 7:00 P.M. with members Ralph Blanton and Dick Dare present. Mr. Ramsey led all those present in the pledge of allegiance.

Others present: Mike Kassalen, Chief Fred LaFollette, Don Lynch, Gary and Rita Kilburn and Suzanne Nelson.

The minutes were approved as read and were posted in the building.

Cemetery Update
7/16/11 Cheyenne Vaughn (baby) Sec 5 Lot 162 Center West

New Business:
Donald Lynch addressed the board regarding the cost of cutting the grass around the pond at the fire house. Chief LaFollette told him the cost was $60 each time it was mowed. Mr. Ramsey explained to him that the crew had tried to cut it, but did not have the proper equipment to safely do the job. Mr. Lynch stated he thought the cemetery had “wild” mowing, worse than around the pond, and the crew did that.
Mr. Blanton told him the videos that he had requested were available with a cost of $17.00. Mr. Lynch disputed that cost. Dick Dare made a motion to not provide the tapes without payment. Kirk Ramsey seconded the motion.      Vote:     Dare, yea     Ramsey, yea     Blanton, yea

Mr. Lynch then asked how the amount was figured. It was stated that it was a predetermined amount figured by the fire department for that type of work. Mr. Lynch stated that there should be no charge for public records. This matter will be researched.

Gary Kilburn asked if anything had been decided about the moving of the headstones. Mr. Blanton has discussed the matter with the prosecutor’s office. They would like to get the people who set the stones to take care of moving them.

Suzanne Nelson, who is working with John Poe on the beautification project in Morrow that will clean up the old railroad bridge, spoke briefly on what they hope to accomplish.

Mike Kassalen, the zoning inspector, had no permits to turn in for this time period.

Fire Dept/Roads
Chief LaFollette reported that there was a problem with the clutch in the truck driven by Greg Webb. They will look into getting that taken care of before winter.
They have received a couple loads of salt for the winter.
Mr. Ramsey asked about the wash out area on Ghiels Carroll Road. It has been fixed.

After talking to the prosecutor’s office and getting the final figures together, Mr. Blanton was able to present the calculation of the cost of the township office located in the firehouse.
This will be the amount the township will pay for this small section of the firehouse out of the township funds. The total square footage for the township office is 174 sq.ft. The final cost for the construction came to $134.78 per square foot. The township share of this construction would total $23,451.72 (174 X $134.78). Ralph Blanton made a motion that the township pay this amount to the fire fund for this area. Dick Dare seconded the motion.
Vote:       Blanton, yea      Dare, yea       Ramsey, yea


It was also brought up that the township would be responsible for the portion of the heat, electric and water for this area. It was calculated that this share would be 1% of the total bill each month.
Ralph Blanton made a motion that the township would pay 1% of the electric, water & sewer and propane (for heat) out of the township funds starting with the August bills. Kirk Ramsey seconded the motion.      Vote:     Blanton, yea      Ramsey, yea      Dare, yea

Mr. Blanton then brought up the cost of the paving. The township had agreed to pay one half of the cost of the paving. The estimated cost is $42,000. Therefore, the township will pay one half of the paving invoice when it is received and pay into the Fire Fund the $23,451.72 for the construction costs.

Cemetery Computer
Mr. Blanton has been looking into the purchase of a computer for use in the operation of the cemetery.
He received a quote for a lap top from Ferris Electronics for $719.00. Ralph Blanton made a motion to purchase this lap top for use in keeping the cemetery records updated and easily available to Mr. Webb. Kirk Ramsey seconded the motion.     Vote: Blanton, yea     Ramsey, yea      Dare, yea

It was mentioned that the residence that was reported to the county health department for trash and garbage was reportedly a meth lab and has been sealed off by the sheriff’s office.
Also Dick Dare stated he had received several calls about a house on Woodward Claypool and has reported it to the sheriff’s office.

Fiscal Business
Debbie Harper, Fiscal Officer, had the new bond for the zoning inspector, Mike Kassalen, and proceeded to swear him in with the oath of office.

Approval to Pay Bills
The fiscal officer prepared checks #10834 - #10906, 91074-91086 which totaled $88,201.01.
The board examined the bills that were ready for payment and Ralph Blanton made a motion to pay the bills as presented. Dick Dare seconded the motion.
Vote:     Blanton, yea     Dare, yea       Ramsey, yea

For this reporting period the fiscal officer deposited receipts in the amount of $32,518.69.
This amount included receipts #7129– #7146.

With no further business to come before the board, Dick Dare made a motion to adjourn the meeting at 7:35 P.M. Ralph Blanton seconded the motion.
Vote:     Mr. Dare, yea       Mr. Blanton, yea      Mr. Ramsey, yea