Minutes November 22, 2011 Meeting

Minutes November 22, 2011 Meeting

The Salem Township Board of Trustees met November 22, 2011 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Kirk Ramsey called the meeting to order at 7:00 P.M. with member Ralph Blanton present. Dick Dare was ill. Mr. Ramsey led all those present in the pledge of allegiance.

Others present: John & Rhonda Kilburn, Mike Kilburn, Lee Short, Frank Schlake, Donald Lynch, Chief Fred LaFollette, Ron Stratton, Michelle Toller, Paul Long, Frank Goodlander, Mike Kassalen, Heath Kilburn, Bill Nicholson, Paul Kilburn, Jim Kilburn, Dan Hennessey , Matt Nolan and Asst. Chief Bill Harrison.

The minutes were approved as read and posted in the building.

There were no updates to the cemetery records for this time period.

New Business:

Don Lynch read a zoning complaint. He stated that Ralph Blanton had told him he was correct in what he had brought up regarding the Gooch property. He then stated he was being treated unfairly in these matters. He was once told there was no permit to put in a new foundation. This is the issue he is bringing before the board. Also an outside entrance to the basement was added to the Gooch property.
He maintains that the zoning department members are biased, under trained and inadequate. Mr. Blanton corrected him that he had told him the foundation repair was not a zoning issue. When the deck was put on and the foundation expanded, it became a zoning issue. Mr. Blanton also told him there were several instances cited in the zoning book that are different. Mr. Lynch also mentioned that there was a trailer with a basement under it in the trailer park.

Frank Goodlander, who is now in charge of the Little Miami Food Pantry, was next to speak. He told the board that he is now President of the association and Paul Long is vice president. They are trying to be good neighbors to the community. He thanked Salem Township for allowing them to use the township hall; however, they have found several things that need to be fixed there. The brick is eroding on one side. He had a bid for the repair needed. He also said the ramp is getting rickety and has a bid from a carpenter for this repair work. Kirk Ramsey stated that Salem Township was proud to have the food pantry and they were doing a wonderful job. Mr. Goodlander reported the pantry had served 65 families on Monday.
Fred LaFollette agreed the ramp was a safety issue.
Mike Kilburn also stated the food pantry does a good job for the people who need help. He spoke of how when he was a county commissioner, they had helped with all the local food pantries. He mentioned the many years that the late Joann Bunnell had participated in that work.

Dan Hennessey, a township resident and member of the Republican Central Committee was present and said all was going well in the county.

John Kilburn invited all present to a fish fry they will have in early January.

Bill Nicholson told the board his noise problem was getting better. He also brought up the workings of the Warren County Adult Reading Program. He said the word needed to be spread that it was available and that perhaps the food pantry could help in getting information out. This program is free and confidential for those participating.

Mike Kassalen, zoning inspector, turned in one permit for a pole building.
Lee Short, chairman of the zoning board, asked the trustees to approve the addition of Matt Nolan to the zoning board. He also asked approval to move Bob Glancy from the zoning board to the zoning board of appeals.
Ralph Blanton made a motion to approve these zoning changes. Kirk Ramsey seconded the motion.
Vote:      Mr. Blanton, yea       Mr. Ramsey, yea

A motion was made by Mr. Blanton to adjourn into Executive Session pursuant to ORC Section 121.22 regarding legal matters. Kirk Ramsey seconded the motion.
Vote:       Mr. Blanton, yea       Mr. Ramsey, yea

A motion to adjourn out of Executive Session and return to the open meeting was made by Mr. Blanton and asked the Fiscal Office to note in the minutes that no action was taken. Mr. Ramsey seconded the motion.
Vote:       Mr. Blanton, yea        Mr. Ramsey, yea

Lee Short told the board he had received a request for a zoning change and a public hearing will have to be arranged.

Fire Department
Chief LaFollette requested the board approve the hiring of the following three as volunteers:
Jonah Salyers, John Clark and Charles Iler. Kirk Ramsey made a motion to approve the hiring of the three applicants for the volunteer squad pending the outcome of a physical exam and drug testing.
Ralph Blanton seconded the motion. Vote:     Mr. Ramsey, yea        Mr. Blanton, yea

The Chief reported they have been working on specs for a new squad and are ready to work on the contract. They will be adding a new ambulance to ease the use of the older squad now in use.
Kirk Ramsey made a motion to proceed with this plan; seconded by Mr. Blanton.
Vote:      Mr. Ramsey, yea       Mr. Blanton, yea

It was mentioned that new tires are needed on the little dump truck. They are putting chains on this truck.

Fiscal Matters
The Fiscal Officer requested the following appropriation changes be approved:
                                    Increase                                                             Decrease
General Fund                $21,000.00                    Motor Vehicle Fund       $ 500.00
Road & Bridge Fund          9,765.78                    Gasoline Fund               6,000.00
Lighting District Fund           477.11                    Cemetery Fund             1,500.00
Zoning Fund                        400.00                     Cemetery Bequest Fund 320.31
Fire Levy Fund              121,615.30                     Fire Fund                    92,800.00
                                                                            Ambulance Fund         10,000.00
                                                                            Permissive Auto Tax      1,500.00
The new total of the 2011 appropriations is $4,263,468.42.
Mr. Blanton made a motion to pass Resolution 11-1122 to approve the modifications to the 2011 appropriation totals as requested by the Fiscal Officer. Mr. Ramsey seconded the motion.
Vote:      Mr. Blanton, yea      Mr. Ramsey, yea

Transfer of Funds
The Fiscal Officer requested the approval to transfer $167,650.00 from the Fire Levy Fund to the Debt Service Fund to make the payment on the Fire Station Improvement Bond, and transfer $6,726.00 from the Fire Fund to the Debt Service Fund to pay the interest due on the Fire Truck Acquisition Note. Mr. Blanton made a motion to pass Resolution 11-1122A to approve the transfer of funds as requested by the Fiscal Officer to make the required payments on the Fire Station bond and Fire Truck note.
Mr. Ramsey seconded the motion. Vote:       Mr. Ramsey, yea         Mr. Blanton, yea

Approval to Pay Bills
The fiscal officer prepared checks #11282- #11356, 91143-91162 which totaled $416,984.71.
The board examined the bills that were ready for payment and Ralph Blanton made a motion to pay the bills as presented. Mr. Ramsey seconded the motion.
Vote:         Mr. Blanton, yea             Mr. Ramsey, yea

For this reporting period the fiscal officer deposited receipts in the amount of $3,513.47.
This amount included receipts #7238– #7243.

With no further business to come before the board, Ralph Blanton made a motion to adjourn the meeting at 7:50 P.M. Kirk Ramsey seconded the motion.
Vote:        Mr. Blanton, yea           Mr. Ramsey, yea


It was noted that the results of the November 8th election were as follows:
Trustees elected: Kirk Ramsey for the 4 yr term, Heath Kilburn for the 2 year term.
Fiscal Officer: Deborah Harper