Minutes December 13, 2011 Meeting

Minutes December 13, 2011 Meeting

The Salem Township Board of Trustees met December 13, 2011 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Kirk Ramsey called the meeting to order at 7:00 P.M. with members Ralph Blanton and Dick Dare present. Mr. Ramsey led all those present in the pledge of allegiance.
Mr. Ramsey wished all those present a happy holiday.

Others present: Lee Short, Donald Lynch, Chief Fred LaFollette, Ron Stratton, Mike Kassalen, Heath Kilburn, Paul Kilburn, Jim Kilburn, Asst. Chief Bill Harrison, Mr. & Mrs. David Opperman, Bob Glancy, Woodie Davis, Mike Velarius and two Warren County Deputies.

The minutes were approved as read and posted in the building.

Cemetery
12/12/11 Julius Bathori Sec 5 Lot 163 NW Corner

New Business:
Chief LaFollette introduced Bill Baer from The Horton Company who had driven a similar squad as the one the fire department would like to purchase. The specs would be the same as the other two squads that had been purchased from Horton. Mr. Blanton brought up the matter of borrowing the money from the township and paying them the interest they would be able to receive from investing the money in a CD. This would save the fire department as this interest amount would be less than borrowing from the bank. He has discussed this with the attorney and was told it would be permissible to do this. The Trustees then went outside to look at the squad that Mr. Baer brought down. When they returned to the meeting room and after a brief discussion, Mr. Dare made a motion to approve the purchase of the Horton 623 Type 1 aluminum body conversion mounted on a 2012 International 4300 chassis delivered in accordance with the Ohio STS pricing schedule for the sum of $212,471.74. Mr. Ramsey seconded the motion.    Vote:   Mr. Dare, yea      Mr. Ramsey, yea      Mr. Blanton, yea
It was noted that this will be a 2012 Fiscal year purchase.

Chief LaFollette then asked Lee Short and Dick Dare if they would continue to serve as the representatives along with himself for the township for the Volunteer Dependency Fund. They both agreed to serve.

The names of four (4) part-time applicants were submitted for approval. These applicants were: Sean Heizer, Kristina Mullen, Scott Carlisle and Nicholes Combs. Mr. Ramsey made a motion to approve the hiring of the four applicants listed pending the outcome of drug testing and physical exams. Mr. Dare seconded the motion.
Vote:     Mr. Ramsey, yea      Mr. Blanton, yea      Mr. Dare, yea

Asst. Chief Harrison presented the Fire Department Budgets for 2011, 2012 and 2013. He talked to the auditor’s office to see what the certified amounts would be. He told the board that with the amounts they would be receiving and carry over balances, they feel there would be sufficient funds to give the volunteer and part time employees a $.25/hour increase and the two full time employees $.50/hour. The board tabled this matter until next meeting.

Donald Lynch questioned the appointment of Matt Nolan at the last meeting as a member of the zoning board. He stated he did not challenge the appointment but questioned if there could be a conflict of interest since Mr. Nolan worked for the prosecutor’s office. He was told that Mr. Nolan worked in the auditor’s office. He then asked how many people served on the zoning board. Lee Short told him there were 5 members with 2 alternates.
Next he brought up the executive session held at the last meeting and stated the time should have been in the minutes. He had other questions and remarks concerning the executive session. He has requested copies of all zoning records, past and present (going back to 1993) relating to the property on 22 & 3 now owned by Mr. Gooch. He also wants to be notified of any meetings relating to this property. Mr. Ramsey told him he didn’t think it was the zoning board’s responsibility to inform him when hearings are held as they are posted in the paper and is always posted in a public place, usually the library.

Zoning
Lee Short reported that there will be a public hearing on zoning matters on January 5, 2012 at 7:00.

Mike Kassalen told the board that the letters he had sent to the property owners on Washington Way have been returned, unclaimed. He will put a note on their door.
Concerning the Christmas Ranch, he thinks they should re-evaluate what they are doing there now to see if it still meets the criteria of the zoning permit that was issued. Mr. Ramsey stated there were other violations at the ranch besides zoning such as health, liability and safety issues. He has talked to the prosecutor’s office. They need to meet with the fire marshal. Dick Dare stated the permit issued should be followed. The original permit was for a “drive-through” type of celebration. Bill Harrison said all departments involved should meet and decide what needs to be submitted to Dr. Fuchs.

Deputy Johnson told the board that he would no longer be serving our area and introduced the deputy who would now be patrolling the township. Mr. Ramsey thanked him for providing protection for the township in the past.

 Ralph Blanton brought up the purchase of the church property on Whitacre Drive. He said everything was ok to move ahead with the purchase. Mr. Blanton made a motion to approve the purchase of the property located on Whitacre Drive. Mr. Dare seconded the motion. 

 Vote:      Dare, yea       Blanton, yea         Ramsey, yea

Mr. Blanton then brought the board up to date on the cemetery program. The program and data have been loaded onto the laptop. However, when loading it and talking to the tech person from Pontem, it was discovered that the maps do not read on a North-South position. It would be very hard to figure out where the graves are with these maps. Pontem gave a quote of $1,200 reduced from the normal $2,000 to redraw the maps so that they would be in line with the grave positions. Mr. Ramsey made a motion to proceed with having Pontem do this work. Mr. Blanton seconded the motion.

Vote: Mr. Blanton, yea      Mr. Ramsey, yea      Mr. Dare, yea

In cemetery matters, Mr. Ramsey asked about the recent cremation and services for a township resident who did not have assets to cover this cost. Heath Kilburn was asked if he knew anything about this person. He said he thought there were possible assets to cover this cost. He will look into it. It was decided to hold off paying the bill received from Tufts Funeral Home. The board thought they needed to get in touch with the prosecutor’s office to see how to handle a matter like this.

Ron Stratton stated he noticed flags in the Village and at the Fire Department were at half mast on December 7th in recognition of Pearl Harbor Day. He thanked those in charge for acknowledging this historical day in our history.

Fiscal Matters
Approval to Pay Bills
The fiscal officer prepared checks #11357- #11409, 91163-91166 which totaled $89,013.25.
The board examined the bills that were ready for payment and Dick Dare made a motion to pay the bills as presented. Mr. Ramsey seconded the motion.
Vote:    Mr. Blanton, yea      Mr. Ramsey, yea       Mr. Dare, yea

For this reporting period the fiscal officer deposited receipts in the amount of $19,611.50.
This amount included receipts #7261– #7272.

With no further business to come before the board, Ralph Blanton made a motion to adjourn the meeting at 8:05 P.M. Mr. Dare seconded the motion.
Vote:       Mr. Blanton, yea     Mr. Ramsey, yea       Mr. Dare, yea