Minutes December 27, 2011 Meeting

Minutes December 27, 2011 Meeting

The Salem Township Board of Trustees met December 27, 2011 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Kirk Ramsey called the meeting to order at 7:00 P.M. with members Ralph Blanton and Dick Dare present. Mr. Ramsey led all those present in the pledge of allegiance.

Others present: Carl Burns, John & Rhonda Kilburn, Nancy Bernesser, Lee Short, Donald Lynch, Chief Fred LaFollette, Ron Stratton, Heath Kilburn, Paul Kilburn, Jim Kilburn, Asst. Chief Bill Harrison, Mr. & Mrs. David Opperman, Michelle Toller, Susan Ramsey and children, Max & Jean Combs, Gary Kilburn and grandson Nathan.

The minutes were approved as read and posted in the building.

There were no cemetery updates for this time period.

New Business:
Donald Lynch stated that at the last meeting he had requested documents from the zoning department. These were copies of public meeting postings. He then went on to recite the rules according to what he has read. Lee Short disputed the facts as stated by Mr. Lynch. After his three minutes were up, he was asked to return to his seat.

Lee Short filled in for Mike Kassalen who could not be at the meeting tonight. He turned in the year end zoning report that Mr. Kassalen had prepared. Mr. Short stated to the board that he thought Mike had done a great job this year and they had been very busy. Regarding the request from Mr. Lynch on the property now owned by Mr. Gooch, he gave him copies of the original variance and the letter that was sent to Mr. Gooch. He then told Mr. Lynch what the zoning department had done regarding this property.

Fire Department/Roads
Chief LaFollette asked the board to approve the resignations received from Karl Procter and Steve Gerhardt. Ralph Blanton made a motion to accept these resignations; seconded by Dick Dare.
Vote: Mr. Blanton, yea     Mr. Ramsey, yea      Mr. Dare, yea

It was reported that the Flint’s Tree Service had taken down the trees as requested.
The information from the county for their annual paving project has been received and the board needs to work on which roads need to be done this year.

Mr. Ramsey brought up the purchase of a new ambulance that was approved at the last meeting. One of the squads was down again last week. Chief LaFollette said the new squad should be here in July or August.

Personnel Matters
After a brief discussion on raises for the township employees, Dick Dare made a motion to approve raises as follows to be effective the 1st payroll paid in 2012:
2% - Chief and Assistant Chief
.50/hr – for the 2 full time fire department employees
.25/hr for all part time and volunteer fire department employees
.25/hr for the two full time township employees
Ralph Blanton seconded the motion. Vote: Ramsey, yea    Dare, yea      Blanton, yea

Ron Stratton stated that the zoning jobs were rather a thankless job that had to be done, and that the zoning people were doing a good job for the township. He thanked Lee Short and Michelle Toller who were present for their effort on behalf of the township.

At this time Ralph Blanton told those present he had been honored to have served the township the last two years and he congratulated Heath Kilburn on his election to the position. He wished Mr. Kilburn good luck.
Kirk Ramsey then took a moment and thanked Mr. Blanton for all he had done for the township the last two years.

Temporary Appropriation Resolution
The Fiscal Officer presented to the board for approval the Temporary Appropriations as follows:
General Fund        $500,000                      Motor Vehicle Fund          $ 35,000
Gasoline Fund       $200,000                     Road & Bridge Fund         $150,000
Cemetery Fund     $  30,000                      Cemetery Bequest Fund  $       900
Lighting District     $    2,300                      Fire District Fund             $700,000
Zoning Fund           $   3,000                      Ambulance Fund             $250,000
Fire Dept Levy Fund $ 80,000                    Permissive Fund             $100,000

Total Temporary Appropriations for FY2012: $2,051,200
Mr. Blanton made a motion to pass Resolution 11-1227 that to provide for the current expenses of the Board of Trustees during the fiscal year ending December 31, 2012 the sums submitted by the Fiscal Officer be set aside and appropriated for the purposes for which expenditures are to be made during said fiscal year. Mr. Ramsey seconded the motion. Vote: Mr. Blanton, yea Mr. Ramsey, yea Mr. Dare, yea

Board Policies – Resolution 11-1227A
Dick Dare made a motion to pass Resolution 11-1227A to approve the following operational procedures for Fiscal Year 2012:
1. Set the meeting dates for the second and fourth Tuesdays at 7:00 PM
2. Reimburse mileage at the rate of $.50 per mile of use Federal guidelines if less
3. Approve attendance at the OTA winter conference and the NATaT if funds are available
4. Trustees were unanimous in opting to be paid a monthly salary
5. Trustees’ salaries will be paid out of the General Fund, Gas Fund and the Road & Bridge Fund with the submission of a certification form to verify funds charged. There will be at least 1/3 of the total charged to the General Fund regardless of the detail of the time spent.
Ralph Blanton seconded the motion. Vote: Mr. Dare, yea     Mr. Blanton, yea      Mr. Ramsey, yea

Resolution 11-1227B – Approve Continued Employment of Township Employees and Appoint Boards
Dick Dare made a motion to pass Resolution 11-1227B to approve the continued employment of the current township employees and to appoint the members of the Zoning Boards as follows:

Fire Department: Chief Fred LaFollette, Asst. Chief William Harrison, Robert Edmonds, John Moenster, and all currently active part-time and volunteer workers. The chief’s salary will be charged 70% to the fire department and 30% to the general fund for administrative duties. The asst. chief’s salary will be charged 25% to the Fire Fund and 75% to the EMS Fund 14. The salaries of the two full time employees will be charged 50% to the Fire Fund and 50% to the EMS Fund 14.

Zoning Inspector: Mike Kassalen
Appoint Zoning Board: Lee Short, President, Matt Nolan, Alan Cornett, Michelle Toller, John Leesemann, and  Mark Davis as an alternate member

Zoning Board of Appeals: Larry Newberry, President, Dave Hartman, Larry Tobler, Rob Haines, Chris Fitzgerald, and Bob Glancy as an alternate member.
Kirk Ramsey seconded the motion. Vote: Dare, yea    Blanton, yea      Ramsey, yea

Mr. Ramsey reported there would be a meeting to reveal the 20 Year Comprehensive Plan to the public on February 8th at 7:00. The meeting will be repeated on Saturday, February 11th at 10:00 AM.

The Christmas Ranch problems are still being worked out. There was a meeting with all boards involved.
Mr. Lynch stated he had looked up information and said the property was rated CAUV and should be exempt from zoning. It was explained that exemption applied only to agriculture use.

At this time the swearing-in of the newly elected and re-elected officials took place. Kirk Ramsey was sworn in as Trustee for a term of 4 years, Heath Kilburn was sworn in to complete the 2-year Trustee term which was the balance of the term held by his deceased father, and Debbie Harper was sworn in for the 4-year term of Fiscal Officer.

Fiscal Matters
Approval to Pay Bills
The fiscal officer prepared checks #11410- #11471, 91167-91174 which totaled $88,932.18.
The board examined the bills that were ready for payment and Dick Dare made a motion to pay the bills as presented. Mr. Ramsey seconded the motion.
Vote: Mr. Blanton, yea      Mr. Ramsey, yea        Mr. Dare, yea

For this reporting period the fiscal officer deposited receipts in the amount of $20,188.94.
This amount included receipts #7273– #7292.

With no further business to come before the board, Mr. Dare made a motion to adjourn the meeting at 7:45 P.M. Mr. Ramsey seconded the motion.
Vote: Mr. Ramsey, yea     Mr. Dare, yea        Mr. Blanton