Minutes March 13, 2012 Meeting

Minutes March 13, 2012 Meeting

The Salem Township Board of Trustees met March 13, 2012 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Kirk Ramsey called the meeting to order at 7:00 P.M. with members Heath Kilburn and Dick Dare present. Mr. Ramsey led all those present in the pledge of allegiance.

Others present: Donald Lynch, Chief Fred LaFollette, Ron Stratton, Lee Short, Bob Glancy, Jim Kilburn, Paul Kilburn, David Opperman, Deputy Todd Snelling, Bob Blankenship.

The minutes were approved as read and posted in the building.

3/6/12 Gary Brandenburg   Sec 4    Lot 283    Center East

New Business
Lynch – Zoning Issues
Donald Lynch issued a complaint that the meeting time was changed for the February 28, 2012 meeting due to the visitation for George Terwilleger. He also disputed the amount of time that has been allotted to other speakers as opposed to him. He then complained about the way in which the Gooch matter was handled. His written complaint is on file.
Mr. Ramsey told Mr. Lynch that he has called Mike Kassalen for any documents pertaining to the Gooch property. He left a message but has not heard back from Mr. Kassalen.

Sgt. Snelling reported that everything was pretty quiet lately. Heath Kilburn told those present that Sgt. Snelling was one of the finest on road patrol and we were pleased to have him looking after Salem Township.

Bob Blankenship had questions regarding the cemetery and if there was a program for indigent veterans. Being as there is not a program in place, he said the Morrow VFW post would like to purchase up to 4 grave sites for indigent veteran burials.

Zoning – Mike Kassalen, zoning inspector, was not able to attend this meeting so Lee Short reported there were no new zoning matters to discuss.

Mr. Lynch asked the board to address the remarks between him and Mr. Gooch during the last meeting. Mr. Ramsey stated he did not hear anything during the meeting that would cause him to take any action to stop the meeting.

Fire Dept/Roads
Fire Chief LaFollette asked the board to approve the removal from the roster of Charles Iler due to the fact he is moving out of the state. Dick Dare made a motion to approve the acceptance of Charles Iler resignation from the Salem Morrow Fire Department. Heath Kilburn seconded the motion.

Vote:      Mr. Dare, yea      Mr. Kilburn, yea       Mr. Ramsey, yea

Chief LaFollette told the deputy that there was a problem on Halls Creek and Trovillo Roads with someone stealing the road plates. The possibility of putting up security cameras in the area was mentioned. This would also catch people who are dumping tires in this same area.

Mr. Ramsey mentioned he had a call from a resident on Salem Road regarding a culvert.
He asked about the tree on Halls Creek Road and Chief LaFollette told him the fire department had taken care of that.

The cost estimate for the county paving project was received as follows:
Chip seal on Bramblebush $14,079.20
Resurfacing on Halls Creek and Shawhan Roads $63,067.00
Striping on Waynesville and Shawhan Roads $ 7,501.00
Mr. Kilburn asked about other bids. It was explained that the county bid out all the area roads as a large project and got the lowest price available.

Dick Dare made a motion to approve the bid from the Warren County Engineer’s Office for the 2012 Resurfacing, chip sealing and striping project at an estimated total of $84,647.20. Kirk Ramsey seconded the motion.
Vote:       Mr. Dare, yea       Mr. Ramsey, yea      Mr. Kilburn, yea

Ron Stratton commented on the amount of time spent on disruptive comments. He also asked if the board would look into what can be done about disruptive attendees at the meeting.

Heath Kilburn suggested that the township purchase the source books put out by the Ohio Township Association through Miami University. Kirk Ramsey made a motion to make this purchase seconded by Dick Dare.
Vote:       Mr. Ramsey, yea      Mr. Dare, yea       Mr. Kilburn, yea

Adoption of Township Policies- Resolution 12-0313

The following policies had been reviewed by the board and submitted for adoption:
Credit Card Use Vehicle Use Cell Phone Use
Also as required by ORC, a Personal Information System was up for approval.
Dick Dare made a motion to pass Resolution 12-0313 to approve policies for Township Credit Card Use, Vehicle Use, Cell Phone Use and to adopt a Personal Information System. Kirk Ramsey seconded the motion.
Vote:      Mr. Dare, yea      Mr. Ramsey, yea      Mr. Kilburn, yea

Fiscal Business
Appropriation Modification
The Fiscal Officer presented the following modifications to the 2012 FY appropriations:
Fund 10:            Increase                                               Decrease
                           10-A-08 $120,000.00                         10-A-09 $70,000.00
                                                                                      10-A-10   20,000.00
                                                                                      10-A-11   30,000.00 

Fund 14 :            14-A-06 $ 3,600.00                             14-A-04    3,600.00
Fund 14A:           14-A-05A $ 6,626.60                           14-A-07A  3,800.00
                                                                                       14-A-17A  2,826.60
Kirk Ramsey made a motion to pass Resolution 12-0313A to approve the modifications as submitted by the Fiscal Officer. Dick Dare seconded the motion.
Vote:       Mr. Ramsey, yea       Mr. Dare, yea        Mr. Kilburn, yea

Approval to Pay Bills
The fiscal officer prepared checks #11708- #11751, 91201-91204 which totaled $37,547.53.
The board examined the bills that were ready for payment and Dick Dare made a motion to pay the bills as presented. Kirk Ramsey seconded the motion.
Vote:         Mr. Dare, yea          Mr. Ramsey, yea     Mr. Kilburn, yea

For this reporting period the fiscal officer deposited receipts in the amount of $2,655.91.
This amount included receipts #7344– #7350.

Mr. Ramsey reported he had attended the Board of Health Annual Meeting.

With no further business to come before the board, Mr. Kilburn made a motion to adjourn the meeting at 7:30 P.M. Mr. Dare seconded the motion.
Vote:      Mr. Kilburn, yea         Mr. Dare, yea             Mr. Ramsey