Minutes June 12, 2012 Meeting

Minutes June 12, 2012 Meeting

The Salem Township Board of Trustees met June 12, 2012 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Kirk Ramsey called the meeting to order at 7:00 P.M. with members Heath Kilburn and Dick Dare present.  Mr. Ramsey led all those present in the pledge of allegiance.

Others present:  Chief Fred LaFollette, Donald Lynch, Mike Kassalen, Ron Stratton, Assistant Chief Bill Harrison, Ralph Blanton, Michelle Toller, Lee Short, Matt Nolan, John Leesemann, Bob Glancy, Kirk Ramsey Jr., and David Opperman.

The minutes were read and approved and posted in the building.

Cemetery
6/4/12 Sharon Hahn Sec 5   Lot 191  SE Corner

The first item of business was for Chairman Kirk Ramsey to recap the policy of speakers and those with business to bring before the board.  He explained that zoning matters were not supposed to be brought up at the business meeting, or to be used to slander the zoning board.  There is a form to fill out if you have a zoning complaint and it is to be given to the zoning department.  They will review it and then it is brought before the board of trustees.

Zoning
Don Lynch had a zoning complaint form and thought he was the first to file one of the complaint forms.  He said he turned it in last meeting.  He also made comments about the zoning meeting held last week.  He questions the proposed changes in the zoning law and thinks it should contain a “grandfather” clause.  He also had a complaint regarding that zoning meeting.

Mike Kassalen, Zoning Inspector, turned in a permit for a new home.  He gave Mr. Lynch copies of the items he had requested regarding the Gooch property. 
Dick Dare stated he had received comments from two residents who had attended the zoning meeting and they said because of the actions of some in attendance, they would never attend another meeting.
Lee Short, Zoning Board Chairman, recommended to the board that because of all the paperwork required of the zoning board secretary, Michelle Toller, that her per meeting stipend should be increased to $50 per meeting.
Kirk Ramsey made a motion to approve increasing the per- meeting amount paid to the zoning board secretary from $25 to $50 per meeting.  Heath Kilburn seconded the motion. 

Vote:     Ramsey, yea       Kilburn, yea       Dare, yea

Mr. Short went on to say the meeting was going really well, but then the disruptions began and they totally lost control.
Ms. Toller then gave the trustees a copy of the proposed zoning changes.  They discussed the grandfathering of signs.  The signs would have to be in compliance with the current code in order to be grandfathered.  They would have 90 days to make the changes.
Matt Nolan addressed Mr. Lynch’s plagiarism comments.  He said it was related to the county’s new code.
The Trustees will review the changes and accept them at the next meeting.

Fire Department
Chief LaFollette told the board that the township needed to update the resolution to participate in the State of Ohio Cooperative Purchasing Program.  Therefore, Dick Dare made a motion to pass Resolution 12-0612 to authorize Salem Township to participate in the State of Ohio Cooperative Purchasing program.  Kirk Ramsey seconded the motion.   Vote:  Mr. Dare, yea      Mr. Ramsey, yea       Mr. Kilburn, yea

Miscellaneous Matters
The problem of heavy truck traffic on Anderson Road leaving gravel on the road was discussed. 
The grass is very high at the residence at 5069 Pinecrest.  It appears to be vacant.
There was another drainage problem reported in Morrow Meadows.

Heath Kilburn asked about spraying roadside weeds.  Chief LaFollette explained to him that in order to spray, someone would have to be certified to do so.

Assistant Chief Bill Harrison talked about grants he is applying to receive.  He is applying for money for monitors and AED’s and hopes to receive $120,000 to $130,000.

He brought up the problem of employee retention.  He suggested they start a program to allow PTO (paid time off) if the employee showed up for everything they were required to do and meet all other criteria.   Mr. Kilburn recommended that this be tabled until the next meeting and have Bill explain the required criteria to the board.

The new squad is not ready for delivery yet.  There are a few problems they are working out before delivery will be made

Ralph Blanton updated the progress of the cemetery program.  They still need to work out the location of the new building in order to delete those unused grave sites from the program.

A deputy from the Warren County Sheriff’s Office gave an update on any area problems.
                                                                                                                              
 The Fiscal Officer told the board that the annual budget hearing for Fiscal Year 2013 will be held on July 10, 2012 at the regular township meeting.

Kirk Ramsey brought up the 5K Run/Walk being sponsored by the Warren County Township Association.  Dick Dare made a motion to approve contributing $50 towards the expense of this project.  Heath Kilburn seconded the motion.   Vote:   Mr. Dare, yea     Mr. Kilburn, yea     Mr. Ramsey, yea

The event will take place at Warren County’s Armco Park on July 28th at 8:30 A.M.  The township will provide two sponsorships from our area. This event is being held to promote education in the county and provide scholarships to local students.

Mr. Ramsey had a mock up of the township newsletter that will be sent out this month.  The cost will be around $1800, which includes postage. 

The quote for the 30 X 50 pole building for the cemetery equipment was $24,977.00

Lee Short mentioned that the Little Miami Girls Select Choir will be performing in the championship flight at the World Choir Games.  It is a great accomplishment for them to be asked to compete,  and the township is proud to honor them.

It was mentioned that the pre-planning meeting for the township will be tomorrow night at 7:00 P.M.

Mike Kassalen asked Mr. Lynch to sign off on the packet of copies he had given him.  Mr. Lynch did not sign.

Fiscal Business

Approval to Pay Bills
The fiscal officer prepared checks #12063 #12099, 12155-12178, 91252-91253 which totaled $44,175.99.
The board examined the bills that were ready for payment and Dick Dare made a motion to pay the bills as presented.  Kirk Ramsey seconded the motion.
Vote:      Mr. Dare, yea    Mr. Ramsey, yea Mr. Kilburn, yea

For this reporting period the fiscal officer deposited receipts in the amount of $78,979.06.
This amount included receipts #7457– #7465.

With no further business to come before the board, Mr. Kilburn made a motion to adjourn the meeting at 7:50 P.M.  Mr. Ramsey seconded the motion.
Vote:    Mr. Kilburn, yea     Mr. Ramsey, yea       Mr. Dare, yea