Minutes December 26 Meeting

Minutes December 26 Meeting

The Salem Township Board of Trustees met December 26, 2012 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Kirk Ramsey called the meeting to order at 7:00 P.M. with member Heath Kilburn present. Mr. Dare was absent due to being on a wrecker call. Mr. Ramsey led all those present in the pledge of allegiance.

Others present: Chief Fred LaFollette, Mike Kassalen, David Opperman and friend.

The minutes were read and approved and posted on the bulletin board.

12/18/12 Herbert Oren Sec 2 Lot 121 #2 SW Corner
12/21/12 Lillian Cleaver Sec 4 Lot 125 #2 NE Corner
12/26/12 Ronald Henry Sec 5 Lot 195 #2 NE Cremation

Items from the floor:

Because of the weather there were no residents present to bring any business before the board.

Mike Kassalen, zoning inspector, turned in two permits that were either agriculture in nature or part of the new zoning regarding signs, and did not require payment.

Mr. Ramsey brought up the comprehensive plan they have been working on all year. They will meet with the county commissioners on January 3, 2013 for the approval. Then there will be a reading at the first February meeting.

Fire Department/Roads
Chief LaFollette presented new policy regarding holiday pay for full time employees. They will be paid for their regularly scheduled hours and then time and a half for any hours worked. Kirk Ramsey made a motion to approve the changes to holiday pay. Mr. Kilburn seconded the motion. Vote: Mr. Ramsey, yea Mr. Kilburn, yea

Other Business

Mr. Ramsey had the copies that had been requested by Ron Stratton and made arrangements to be sure he received them.

Mr. Ramsey addressed the need for back up for both the cemetery workers in the summer and for snow plowing in the winter. He will check to see how to handle this matter.

As required each year the trustees must state their preference to be on a monthly salary or on per diem. Kirk Ramsey made a motion to pass Resolution 12-1226 to have the Fiscal Officer figure the Trustees pay on a monthly salary basis. Heath Kilburn seconded the motion.
Vote: Mr. Ramsey, yea Mr. Kilburn, yea

Fiscal Matters
Debbie Harper requested the board to approve the following modifications to the FY12 appropriations:
Decrease                                 Increase
15A01     $30,772.00
15A04       $ 1,234.41
10A08       $ 8,400.00                10A01        $8,400.00
14A01       $ 5,000.00                14A04        $4,000.00
14A05       $ 1,000.00

Kirk Ramsey made a motion to pass Resolution 12-1226A approving the Appropriation Modifications for FY2012 as presented by the Fiscal Office. Motion seconded by Heath Kilburn.

Vote: Mr. Ramsey, yea     Mr. Kilburn, yea

The Temporary Appropriation for FY2013 was then brought before the board as follows:

General Fund                 $ 500,000.00
Motor Vehicle Fund             35,000.00
Gasoline Fund                   200,000.00
Road & Bridge Fund          150,000.00
Cemetery Fund                   30,000.00
Cemetery Bequest Fund          200.00
Street Lighting Fund             2,300.00
Fire Department Fund       500,000.00
Zoning Fund                          2,000.00
Ambulance Fund                150,000.00
Permissive Fund                100,000.00

Total Appropriations      $1,669,500.00

Mr. Kilburn made a motion to pass Resolution 12-1226B that to provide for the current expenses and other expenditures of the Salem Township Board of Trustees during the fiscal year ending December 31, 2013, the sums listed be and the same are hereby set aside and appropriated for the purposes for which expenditures are to be made. Mr. Ramsey seconded the motion.                                               Vote:     Mr. Kilburn, yea              Mr. Ramsey, yea

The fiscal officer prepared checks #12726- #12877, 91353-91364 which totaled $49,706.55.
The board examined the bills that were ready for payment and Heath Kilburn made a motion to pay the bills as presented. Kirk Ramsey seconded the motion.
Vote: Mr. Kilburn, yea         Mr. Ramsey, yea

For this reporting period the fiscal officer deposited receipts in the amount of $27,543.51.
This amount included receipts #7662– #7686.

The annual request from the Drug Task Force for payment per resident was discussed and no payment will be made at this time.

With no further business to come before the board, Heath Kilburn made a motion to adjourn the meeting at 7:15 P.M. Kirk Ramsey seconded the motion.

Vote Mr. Kilburn, yea          Mr. Ramsey, yea