Minutes February 12, 2013 Meeting

Minutes February 12, 2013 Meeting

The Salem Township Board of Trustees met February 12, 2013 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Kirk Ramsey called the meeting to order at 7:00 P.M. with members Heath Kilburn and Dick Dare present. Mr. Ramsey led all those present in the pledge of allegiance.

Others present: Chief Fred LaFollette, Mike Kassalen, David Opperman and friend, Ron Stratton, Don Lynch, Assistant Chief Bill Harrison, Sheriff Larry Sims, Jim Kilburn, Lori Hensley, Ralph Blanton, Bob Glancy and Bob Ware.

The minutes were read and approved and posted on the bulletin board.

Cemetery
2/2/2013 Evelyn Kuck Sec 4 Lot 228 NW Corner
2/4/2013 Jesse Doughman Sec 4 Lot 270 #2 SE Corner
2/12/2013 Courtney Wells Sec 5 Lot 164 SE Corner

Sheriff Sims was present to give his annual report from the Warren County Sheriff’s Office. One of the significant cases for the year was the armed robbery in Deerfield Township. He talked about foreclosures being up and the need for more jail space. An expansion was done 2 years ago and they are almost over capacity now. They will look at alternative sentencing like house arrest. He spoke about the K-nine program and the Drug Task Force and how heroin has become a big problem countywide. He stated the best help for this is if anyone in the community sees anything suspicious they should call. Another thing done this year was talking to all the schools to see if they could help identify ways to make the schools more secure.
Donald Lynch asked him if they had hired any new staff. Sheriff Sims told him they have not increased the staff since 2008. He said the Dare Program was still in the schools and explained why it was a good program.
Both Mr. Kilburn and Mr. Ramsey praised the work that the sheriff’s office does for the townships.

Fire Department/Roads
Chief Lafollette told the board that the contract with the company that services the radios needs to be renewed. The board approved the renewal.

It was reported that salt use is up from last year. The road crew has done a good job keeping the roads cleared.
Kirk Ramsey mentioned he had received a call from a resident in Briarwood regarding snow removal.
Heath Kilburn then brought up the matter of the salt on the cemetery roads getting into the new building when those roads are salted. They will look into a solution to keep the salt from the plowed
snow from getting into the building as it could cause a lot of damage.

Assistant Chief Harrison reported on the EMS runs and Fire runs for 2012. They are up from last year.
He also stated the EPCR program is working out well for them.
Harrison also brought up the fact that effective January 1, 2014 new health care laws will create change. He stated the township needs to get a jump on what the changes will mean for everyone.

Kirk Ramsey then asked Jim Kilburn how his back was and if it would affect his doing work for the township. Mr. Kilburn told him it was doing ok and would not affect him in any way.
Mr. Ramsey then made a motion to hire Jim Kilburn as a third driver to be used when necessary pending results of a physical exam. Dick Dare seconded the motion.
Vote: Mr. Ramsey, yea Mr. Dare, yea Mr. Heath Kilburn, abstain

Donald Lynch brought up his old complaint about the posting of public hearing for the old zoning change. He also mentioned what was going on at the Lake Motel and effects it could have on the long range development of the township.

Ron Stratton brought up the changes that will take place to health care for retirees of PERS. He mentioned a meeting that is being held for anyone involved in PERS.

Mr. Ramsey then opened the floor for the Public Hearing on the proposed Comprehensive Plan. Bob Ware from the Warren County Zoning office was present and Mr. Ramsey stated he and his office had worked very hard on this plan. He then turned the floor over to Mr. Ware.
Mr. Ware stated that it was in the early 90’s since there was an update for Salem Township. Currently Warren County is working with all townships on their comprehensive plans. He spoke about the purpose of having a comprehensive plan. If the plan would be approved, it would then be sent to the Warren County Commissioners to be incorporated into the county plan. This would take place sometime in April. Don Lynch asked him if there was any time for community input. Mr. Ware told him there had been at least 2 community meetings for public input.
Kirk Ramsey then thanked Ralph Blanton, Mike Kassalen, Heath Kilburn and all others who were involved with getting the plan together.
Dick Dare stated he had read through the plan twice and thought it was a good plan, and therefore, he made a motion to accept the plan as presented. Heath Kilburn seconded the motion.
Vote:     Mr. Dare yea      Mr. Kilburn, yea       Mr. Ramsey, yea

The plan is on the Warren County website for review and pending no problems, will be brought before the board at the next meeting for approval.

Each year the township is required to appoint a person to serve as the township representative to the Warren County Regional Planning Commission. Mike Kassalen was asked to serve in this position with Ralph Blanton serving as the alternate. Dick Dare made a motion to approve these appointments, seconded by Heath Kilburn.
Vote:    Mr. Dare, yea     Mr. Kilburn, yea     Mr. Ramsey, yea

In other zoning matters, Mike Kassalen turned in one permit for a new home. He also has printed out the new code items. Dick Dare suggested that a price should be set for the zoning book when the new code is approved and new books are printed. Ron Stratton brought up the fact that prices to print have gone up and the price of the new books should also go up. Ralph Blanton remembered that the price before was determined by the actual costs of printing and binding.

Mr. Kilburn asked if anyone had been able to find out who had picked up the trash on Lake Road.

The township received notification from the Warren County Department of Emergency Services regarding the adoption of its resolution 13-0097 in order to convene the Warren County 9-1-1 Planning Committee for the purpose of revising the county’s 9-1-1 Final Plan. One of the five voting members of this committee will be a member of a board of trustees selected by the majority of the boards of trustees in the county. The county commissioners have recommended that a Trustee from Clearcreek Township be elected. As the Salem Township Board of Trustees are in agreement with this recommendation, Kirk Ramsey made a motion to pass Resolution 13-0212 to approve the selection of Cathy Anspach, Clearcreek Township Trustee to serve on the Warren County, OHIO 9-1-1 Planning Committee, thereby representing all Warren County Townships. Heath Kilburn seconded the motion. Vote:     Mr. Ramsey, yea     Mr. Kilburn, yea     Mr. Dare, yea

FISCAL MATTERS
Appropriation Resolution
The fiscal officer presented the Permanent Appropriation for Fiscal Year 2013for approval as follows:
General Fund              952582.26               Street Lighting Fund         7069.76
Motor Vehicle Fund       74433.16               Fire Department Fund 1165159.56
Gasoline Fund             403872.92               Zoning Fund                     3565.36
Road & Bridge Fund    402703.59               Ambulance Fund           199564.43
Cemetery Fund             59263.17               Fire Department Levy   296693.50
Cemetery Bequest Fund   634.72               Permissive Fund           231396.69
Total FY2013 Appropriations        $3,796,939.12

Kirk Ramsey made a motion to pass Resolution 13-0212A that to provide for the current and other expenditures of the Salem Township Board of Trustees during the fiscal year ending December 31, 2013 the aforementioned sums be set aside and appropriated for the purposes for which expenditures are to be made during said fiscal year. Mr. Dare seconded the motion.
Vote:     Mr. Ramsey, yea       Mr. Dare, yea      Mr. Kilburn, yea

The fiscal officer prepared checks #12986- #13051, 91383-91387 which totaled $56,324.58.
The board examined the bills that were ready for payment and Dick Dare made a motion to pay the bills as presented. Kirk Ramsey seconded the motion.
Vote:     Mr. Dare, yea      Mr. Ramsey, yea       Mr. Kilburn, yea

For this reporting period the fiscal officer deposited receipts in the amount of $32,656.13.
This amount included receipts #7706– #7715.

With no further business to come before the board, Heath Kilburn made a motion to adjourn the meeting at 8:05 P.M. Kirk Ramsey seconded the motion.

Vote     Mr. Kilburn, yea     Mr. Ramsey, yea       Mr. Dare, yea