Minutes January 27, 2015

Minutes January 27, 2015

The Salem Township Board of Trustees met January 27, 2015 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Ralph Blanton called the meeting to order at 7:00 P.M. with members Heath Kilburn and Kirk Ramsey present. Ralph Blanton led all those present in the pledge to the flag.
Others present: Don Lynch, Fire Chief Fred LaFollette, Assistant Chief Bill Harrison, Bob Glancy, Mike Kassalen, Woodie Davis, Paul Kilburn, and Nick Selhors.

The minutes were read and approved and posted on the bulletin board.
Cemetery Updates
1/22/15 Bobby Day Sec 5 Lot 106 NW Corner Tufts FH

Nick Selhors of Choice One Engineering introduced himself and his company to the board. He stated the company had been in business 21 years and specialized in utility work, road work, site plans, pre-grant writing. They currently work with South Lebanon and Loveland. Heath Kilburn asked him if their rates were competitive with other engineering firms. His response was they were.

Mike Kassalen, zoning inspector, turned in one permit for a sign. He didn’t have any new zoning matters to bring before the board.

Fire Department/Roads
Chief LaFollette told the board he would like to bring Christopher Glancy back to work and asked them to approve his re-hiring. Kirk Ramsey made a motion to approve the re-hire of Mr. Glancy pending the usual tests. Heath Kilburn seconded the motion. Vote: all yeas

Chief then mentioned that for insurance purposed they were required to add the cadets to the roster of employees and put the following four cadets’ names up for approval: Cody Fields, Jessica Bath, Jack Price and David Burton. Kirk Ramsey made a motion to add the 4 cadets to the employee roster. Mr. Kilburn seconded the motion. Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea

Chief asked the board to approve moving Gideon Conger from the Lieutenant position to Fire Fighter effective with the next pay period. Heath Kilburn made a motion to approve this position change, seconded by Kirk Ramsey. Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea

The county is getting ready for the 2015 paving project. Trustees will look at roads to see which need to have paving repairs.
It was mentioned that half of the salt has been used and is doing quite well mixed with sand.

Heath Kilburn stated that it was a missed opportunity that Mr. Conger did not complete the program to remain a Lieutenant, but he was glad that he was staying with the department.

Bill Harrison brought up the need to purchase and ID maker. He has investigated purchasing and ID Maker that could be used by 5 different entities: Union Township, Turtlecreek Township, Harlan Township, the Village of Morrow and Salem. He has talked to them and they are willing to split the cost of this purchase which will be approximately $5,000. Salem Fire Department will make the purchase and the bill the others. It would stay at Salem and Bill would make the ID’s as they are requested. Heath Kilburn stated he was in favor of this purchase. Kirk Ramsey then made a motion to approve the purchase of the ID Maker. Heath Kilburn seconded the motion.
Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

Bill then brought up an issue with the Medicaid Billing under the Obamacare programs. He said there will be a surprise audit of the files and concerning the ID’s of all employees. They say they won’t require BCI right now, but thinks they should get this background check for all men now.
Mr. Kilburn said he thought we should start doing the BCI checks now to be safe. The cost for BCI is $22.00 and $46.00 for both BCI and RCI.

He also mentioned that it is now required to keep the EMS reports for 7 years rather than 5. Our records retention schedule will need to be changed.

The certification from the auditor for the proposed fire levy has been received and now it is necessary to approve a resolution declaring the levy is necessary. Kirk Ramsey made a motion to pass Resolution 15-0127 declaring it necessary to levy an additional tax in excess of the ten mill limitation because the amount of taxes which may be raised within the ten (10) mill limitation will be insufficient to provide an adequate amount for the necessary requirements of the Salem Township Fire District.
The additional amount will be at a rate not to exceed 3.9 mills for each one dollar of valuation which amounts to ($.039) for each one hundred dollars of tax valuation.

Heath Kilburn seconded the motion. Vote: Ramsey, yea Kilburn, yea Blanton, yea

Don Lynch brought up various matters: going to Kinko’s for ID and fingerprints, digitalized cemetery records, videos of the meetings being poor quality, not enough room on the records request form for making a request. He also stated the township should not abandon their zoning to the county.

Heath Kilburn mentioned the crew did a good job on the roads in the recent icey conditions.
Bill Harrison agreed and said they helped with the conditions on Waynesville Road where an accident had happened.

Ralph Blanton brought up requests from Duke Energy for work they will be doing with pole replacements.

Fiscal Business
Debbie Harper, Fiscal Officer, reported she had received the 2015 mileage certification from the county engineer. The total roads mileage for Salem Township is 24.305. Trustees signed the certification.

Pre-service invoices have been received from Poff’s Lawncare. It was agreed to pay ahead as the service will be used again this year for weed control in the cemetery and fire house area.

An invoice from the Drug Task Force was received. Heath Kilburn made a motion not to pay this request; seconded by Kirk Ramsey. Vote: all yeas

The fiscal officer prepared checks #15497-15557, 91861-91873 which totaled $54,474.54.
The board examined the bills that were ready for payment and Kirk Ramsey made a motion to pay the bills as presented. Heath Kilburn seconded the motion.
Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

For this reporting period the fiscal officer deposited receipts in the amount of $29,096.51 which included receipts #8493 - #8512.

With no further business to come before the board, Heath Kilburn made a motion to adjourn the meeting at 7:45 P.M. Kirk Ramsey seconded the motion.

Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea