May 23, 2006

May 23, 2006

 

May 23, 2006     7:00 P.M.

The Salem Township Board of Trustees met May 23, 2006 in regular session at the Township Hall for the purpose of transacting the business of the Township. Chairman Dick Kilburn called the meeting to order at 7:00 P.M. with members Rob Glancy and Dick Dare present.

Others present were Fred LaFollette, Bill Harrison, Richard Bierley, David Smith and Ralph Blanton.

The minutes were read and approved and posted in the township hall.

Cemetery Update
4/24/06 Ronald Swarts Sec 5 Lot 194 SW Corner

Zoning
David Smith – sign permit
David Smith was present to give his site plan for a sign permit to Richard. He had a letter from his neighbor stating he approved the sign placement. Richard stated that the sign was grand fathered in under the old code. It is the same sign that he has been using. He just wants to move it. Dick Kilburn made a motion to approve the move; Rob Glancy seconded the motion.
Vote: Kilburn, yea Glancy, yea Dare, yea

Richard had a copy of the letter he sent to Mr. Rodenbeck discussing the 8” fire mains. He was told that adequate drains and catch basins would all be there.

He also had a letter to Larry Newberry regarding the Prince property variance hearing request.

Bruce McGary and Larry Newberry have tentatively set up a training session for the zoning board of appeals members and any of the trustees who want to attend. The zoning laws will be discussed and explained to those attending.

Dick Kilburn received some phone calls about the property located at 4610 Ward Road. The yard is a mess and there are junk cars sitting around.

Resolution 06-0523 to approve the issuing & sale of $400,000 Acquisition Notes
Ralph Blanton had the paperwork for the acquisition notes to purchase the fire truck. The total cost of the truck is $347,775.77. The loan is for $400,000.00 to cover the additional equipment necessary to outfit the new truck. The scheduled delivery date is June 7th. Rob Glancy made a motion to pass Resolution 06-0523 to approve the issuing and sale of $400,000 emergency equipment acquisition notes for the purpose of purchasing a Sutphen pumper truck. Dick Kilburn seconded the motion.
Vote: Glancy, yea Kilburn, yea Dare, yea
The trustees and fiscal officer then signed all the necessary papers to process the sale of notes.

Fire Department/Road Report
Assistant Chief Harrison brought the names of three part time applicants before the board for approval. They are Naze Kent Bryant, David Brown and William Evan Willis. Two are in medic school and one has finished. They received twenty applications from the ad placed in the Enquirer. Dick Dare made a motion to approve hiring the three part time paid employees pending the outcome of physical exams and drug screening. Rob Glancy seconded the motion.
Vote: Dare, yea Glancy, yea Kilburn, yea

Fred reported he had called CG&E regarding the damages on Waynesville Road. Kenny Walker is going to look at it on Thursday.

Cemetery Program
Fred and Debbie have been looking at software for a cemetery program to help with the record-keeping problem. There was a discussion about the program and then the matter was tabled until the next meeting. They will try to look at the sample that Pontem Software sent to see if it would work.

Fiscal Matters
Debbie requested the board to approve increasing the appropriations to cover the increase in the Fire Fund from the sale of the notes. Also the Debt Service Fund will be increased.
Dick Dare made a motion to pass Resolution 06-0523A to increase the appropriations in the Fire Fund to $1,392,201.95 and the Debt Service Fund to $79,123.33. This makes the total appropriations for Salem Township Fiscal Year 2006 $2,849,529.24. Dick Kilburn seconded the motion.
Vote: Dare, yea Kilburn, yea Glancy, yea

Resolution 06-0523B – transfer to Debt Service Fund
Debbie requested the board approve the transfer of $30,525 from the Ambulance Fund to the Debt Service Fund to pay the final payment on the loan for the ambulance purchase. Dick Dare made a motion to pass Resolution 06-0523B to approve the transfer of $30,525 from the Ambulance Fund to the Debt Service Fund for the purpose of paying the final installment on the loan to purchase an ambulance. Rob Glancy seconded the motion. Vote: Dare, yea Glancy, yea Kilburn, yea

Debbie told the board she had called the bank regarding a stop payment on the $2,500 check to American Tower. The bank told her the stop payment is good indefinitely and that there is a 6-month time limit on the life of a check anyway. With this information, the board agreed the check should be re-issued. Debbie will get in touch with David Hockey and let him know a new check will be sent.

Approval to pay bills
The clerk presented checks # 3641 through #3698 which totaled $144,606.85
The board examined the bills that were presented for payment and Dick Kilburn made a motion to pay the bills as presented. Dick Dare seconded the motion.
Vote: Kilburn, yea Dare, yea Glancy, yea

Receipts
For this reporting period the fiscal officer deposited receipts in the amount of $529,683.45
This amount included receipts #5301 through #5323.

With no further business to come before the board, Rob Glancy made a motion to adjourn the meeting at 7:55 P.M. Dick Dare seconded the motion.
Vote: Glancy, yea Dare, yea Kilburn, yea