Minutes April 14, 2015 Meeting

Minutes April 14, 2015 Meeting

The Salem Township Board of Trustees met April 14, 2015 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Ralph Blanton called the meeting to order at 7:00 P.M. with members Heath Kilburn and Kirk Ramsey present. Ralph Blanton led all those present in the pledge to the flag.

Others present: Fire Chief Fred LaFollette, Bob Glancy, Mike Kassalen, Angela Brandt, Woodie Davis, Asst.Chief Bill Harrison, Carl Burns, Donald Lynch, Matthew Voke and wife.

The minutes were read and approved and posted on the bulletin board.

Cemetery Updates
4/1/15 Juanita Hughes Sec 5 Lot 163 Center West Schmidt FH
4/11/15 Joseph Howard Clark Sec 4 Lot 238 Center West Stine FH

Fire Department/Roads
Chief LaFollette brought up the need for chains on the second salt truck. The cost would be about $2500. After a brief discussion Heath Kilburn made a motion to approve this purchase, seconded by Kirk Ramsey. Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea

A discussion followed about the large amount of time spent by Jon Peters to keep the cemetery weed free and the need for another part time worker in the summer. Chief LaFollette told the board that Rick Murray was interested in part time work. Kirk Ramsey made a motion to hire Mr. Murray on a part time basis at the rate of $11.00 per hour to help with the cemetery in the summer. Heath Kilburn seconded the motion.
Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea
Chief LaFollette then brought up the fact that the third lieutenant’s position in the fire department has been open for a few months and he would now like to recommend having Matthew Voke fill that position. He said that Mr. Voke has been taking the required courses and doing a great job. Kirk Ramsey made a motion to move Matthew Voke to the full-time lieutenant position effective May 8, 2015. Heath Kilburn seconded the motion.
Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

Heath Kilburn asked how the Trovillo Road problem was doing. He stated that it would not be economically possible for the township to fill in the area, but thought they could do some digging around it and put up guard rail. He asked Fred to get some prices for the job as it would require too much time for the crew to be away from their duties.

Assistant Chief Harrison reported that there had been about 78 runs this month. He also said the ID Maker had been received and he was working with it. He had a few samples of the ID’s he had made so far.

Woodie Davis asked about the garage next to the M & M Diner. Mike Kassalen has sent a letter and posted it. Procedure has been followed and it is now possible to charge clean up fees to the property taxes.

Mike Kassalen, zoning inspector, turned in one permit for a new home for this time period. He told the board that he has sent out some letters on a few of the bad properties. He also has checked out the Pete Christian property and can see that it is being dealt with. There are a few more places he plans to inspect. The couch has been picked up and discarded and the cost of this will be billed to the owner’s taxes.

Woodie Davis asked if it had been decided which roads would be worked on this summer. Ralph Blanton told him as of now, they planned to chip seal Lake and Salem Roads and a portion of Waynesville Road. Heath Kilburn added that the days of actual paving are gone due to the expense. He thinks chip sealing is a better way to go because it holds really well. Ralph Blanton said most townships are now chip sealing because of the cost.

Woodie also asked about the possible annexation by the Village of Morrow. Ralph Blanton told him he would discuss this matter later.

Donald Lynch then took the floor and asked who was in charge of the township website. He said the only thing posted was an old notice. He talked about the Gooch property change and said the property was not where they said it was in the meeting. Ralph explained to him that they cannot go back and answer questions for people no longer involved. But the township is changing the way things are done now. The meeting tapes from December through March were given to Mr. Lynch as he requested.

Annexation by Village of Morrow
Mr. Blanton then spoke on the annexation issue. He stated that on April 3, 2015 the Warren County Commissioners were served with a petition from the Village of Morrow for annexation of 4 properties going up the hill out of Morrow plus the township property where the fire department is located. The Village would not give the owners access to the water if they did not agree to the annexation. The township has no power to fight a type 2 expedited annexation. Under ORC the village cannot collect income tax from the employees of the township or fire department. Ralph said he contacted the mayor and asked him to remove the township from the annex petition and asked the other two trustees if they were in agreement. If all 7 requirements of the annexation are met, the commissioners have to approve the annexation request.

Ralph Blanton made a motion to have a resolution formed to send to the commissioners with the township’s complaint about being part of the annexation. Kirk Ramsey seconded the motion. Vote: Mr. Blanton, yea Mr. Ramsey, yea Mr. Kilburn, abstained

Since the commissioners meet on the 28th, it will be necessary to hold a special meeting to get the resolution to the commissioners before their meeting. Kirk Ramsey made a motion to hold a special Salem Township Trustees meeting on April 21, 2015 at 7:00 P.M. Ralph Blanton seconded the motion.
Vote: Mr. Ramsey, yea Mr. Blanton, yea Mr. Kilburn, abstained

Heath Kilburn then thanked Matt Voke and his wife for attending the meeting and congratulated him on his new position with the fire department.

Fiscal Business

Debbie Harper, Fiscal Officer, reported that she had not received the first half Warren County Real Estate tax settlement yet. She asked the Board of Trustees to approve the request to the Warren County Auditor for an advance of the tax money in the amount of $75,000 for the Fire Fund in order to cover the bills to be paid and the payroll of 4/15/2015.
Heath Kilburn made a motion to approve the request for an advance of the 1st half Warren County Real Estate Tax Settlement for the Fire Fund only. Kirk Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea

The fiscal officer prepared checks #15768-15821, 91924-91926 which totaled $51,065.24.
The board examined the bills that were ready for payment and Ralph Blanton made a motion to pay the bills as presented. Heath Kilburn seconded the motion.
Vote: Mr. Kilburn, yea Mr. Blanton, yea Mr. Ramsey, yea

For this reporting period the fiscal officer deposited receipts in the amount of $80,234.88 which included receipts #8584 - #8594.

With no further business to come before the board, Kirk Ramsey made a motion to adjourn the meeting at 7:50 P.M. Heath Kilburn seconded the motion.

Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea