Minutes June 23, 2015 Meeting

Minutes June 23, 2015 Meeting

The Salem Township Board of Trustees met June 23, 2015 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Ralph Blanton called the meeting to order at 7:00 P.M. with members Heath Kilburn and Kirk Ramsey present. Ralph Blanton led all those present in the pledge to the flag.

Others present: Fire Chief Fred LaFollette, Donald Lynch, Susan Ramsey, Assistant Chief Bill Harrison, LuAnn Cain, Lt. Miller, and Mike Kassalen.

The minutes were read and approved, and posted on the bulletin board.

Cemetery Updates
There were no changes to the cemetery records for this time period.

Lt. Miller from the Warren County Sheriff’s office was present to see if there had been any problems in the township lately. He reported they have seen more meth labs again. He asked if anyone notices anything to call the sheriff’s office.

Fire Department/Roads
Chief LaFollette reported there was no news on the Ireland Road project yet.
He told the trustees that the township needed more barricades as we currently only have one set. He has checked and they cost about $435 per set. Kirk Ramsey made a motion to purchase 2 sets of barricades; seconded by Heath Kilburn.
Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

It was also agreed to buy additional traffic cones for $230.

Heath Kilburn asked Fred to see if Freeze Underground would do some ditch work while he was on the jobsite at Trovillo Road.

Ralph Blanton reported that Heath Kilburn had received a price on block at $35/ea for the foundation for the salt bin. He said it would be a good time to scrape the dirt off the site if they plan to go that route.
Because 200 tons of salt has been ordered through the county bid, there is a need to get this in place before it is delivered.
The canopy will be $33,555 installed on a foundation that we would put in. The county requires a letter stating it will withstand 90 mph winds.
Cargill won the salt bid with the county and the cost will be $73.15/ton dumped and $77.70/ton piled.
It was determined that the township would save $15,000 to $18,000 if we use a block base rather than a poured foundation. The trustees agreed to go with the block and get 2 or 3 prices for the canopy. Heath Kilburn made a motion to get started on the base using blocks and a gravel base. Kirk Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea

From the floor, Lu Ann Cain told the trustees they were doing a good job.

Assistant Chief Harrison was pleased to report the fire department has received a $5000 EMS grant.
He also has flyers ready for the retirement gathering planned for Chief LaFollette and Gale Lafollette who will be retiring July 31. This will take place on July 31 from 1-4 PM.

In zoning matters Mike Kassalen, zoning inspector, had to zoning permits to turn in and postage receipts.
He has not heard from the prosecutor’s office regarding the grass policy. He has made two notifications: Nease property on Lake Road and a property on Morrow Rossburg Road.

It has been two months and nothing has been done with either property. As far as the Morrow Rossburg property mowing, Ralph Blanton suggested just mowing the front back to the barn and leave the field. Kirk Ramsey made a motion to have the township mow these two properties and assess the charges to the tax bills. Heath Kilburn seconded the motion.
Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

Heath Kilburn mentioned the property at 3557 S. Waynesville Road which is now owned by the bank. He has talked to the bank and they said they would have it mowed. He asked Mike to check to see if that had happened yet. Also for Mike to check: on a property on St Rt 123 there are cars in the ditch and all over the property, and at Carter Ave & 22-3 there is an auto with no tags and a trailer with no tags that are blocking the view to pull out onto the highway. It was suggested he call ODOT, right of way department.

Donald Lynch then took the floor and asked for an update on the Gooch property. Ralph Blanton told him the Mr. Gooch is buying adjoining land to make the property conforming. He said it would be a verbal contract, nothing in writing to give Mr. Lynch a copy. He also asked to be informed if Mr. Gooch contacted the board regarding Mr. Lynch. Ralph told him it would only be a public record if it came up in a meeting.

At this time, 7:50 PM, Kirk Ramsey made a motion to adjourn into executive session per ORC 121.22 to discuss personnel and legal matters. Heath Kilburn seconded the motion.
Vote: Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

At 8:28 PM, Kirk Ramsey made a motion that the Board of Trustees adjourn out of executive session and return to the open meeting and asked the fiscal officer to note in the minutes that No Action Was Taken. Heath Kilburn seconded the motion.
Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

Fiscal Business

The fiscal officer prepared checks #16017-16073, 91968-91983 which totaled $58,509.27.
The board examined the bills that were ready for payment and Kirk Ramsey made a motion to pay the bills as presented. Heath Kilburn seconded the motion.
Vote: Mr. Ramsey, yea, Mr. Kilburn, yea Mr. Blanton, yea

For this reporting period the fiscal officer deposited receipts in the amount of $28,615.07 which included receipts #8665 - #8698.

With no further business to come before the board, Kirk Ramsey made a motion to adjourn the meeting at 8:30 P.M. Heath Kilburn seconded the motion.

Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea