Minutes April 28, 2015 Meeting

Minutes April 28, 2015 Meeting

The Salem Township Board of Trustees met April 128, 2015 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Ralph Blanton called the meeting to order at 7:00 P.M. with members Heath Kilburn and Kirk Ramsey present. Ralph Blanton led all those present in the pledge to the flag.

Others present: Fire Chief Fred LaFollette, Bob Glancy, Mike Kassalen, Angela Brandt, Asst.Chief Bill Harrison, Donald Lynch, Ron Stratton, Frank Goodlander, Paul Young, Rick Spencer, Susan Surface and Ryan Ramsey.

The minutes were read and approved and posted on the bulletin board.

Cemetery Updates
4/21/15 Clifford Lewis Sec 4 Lot 295 NE Corner Cremation Vales FH
Buried on mother’s lot Lauren Lewis

Fire Department/Roads
Chief LaFollette brought up the problem with a culvert on Ireland Road. He discussed the matter with the county engineer’s office and got several options. He was also told they would help with the work, but are swamped right now. It would be July or August before they would have men available. Repairing the culvert is not an option. It will have to be replaced. After discussing the options, it was decided to have the county work up numbers on a box culvert replacement.
Heath Kilburn stated that Freeze is getting a price together for the Ward Road culvert work. This will be a costly job.

Little Miami Food Pantry
Frank Goodlander and Paul Young were present to report on the Food Pantry. Mr. Goodlander first thanked the township and the trustees for use of the township building and the old church property.
He reported there were 13,299 people served by the pantry in 2014. So far in 2015 they are serving around 1100 people each month. They have around 20 volunteers that take care of picking up the food and working at the pantry. There are six ladies who tend the garden. He gave a report on the process of running the food pantry: the volunteers, the donations from stores and the community.
Heath Kilburn thanked them and said they truly made a difference in the community.

Mike Kassalen, zoning inspector, turned in three permits for additions.
He also reported that all the current zoning issues concerning property conditions have been taken care of, except for the Salem Road property and he said it would be handled soon.

Susan Surface, a resident of Morrow Meadows development, was present to ask the board for help with the ongoing water problems in the development. On Morrow Meadows Drive there is a large sink hole and a problem at Orchard View and Morrow Meadows Drive. It was discussed how poor design has created problems from the very beginning for this development. The township will look into it to see if there is anything they can do.
Ms. Surface also told the board that the residents want to improve the entrance. They will clean up the fallen trees and cut the grass, but need to know who owns the adjoining property on each side. Heath Kilburn suggested setting up a time to meet and go check out the problem.

Assistant Chief Harrison gave a report on the fire department runs, training that the men have taken, fire inspections and other business of the daily operation of the fire department. He plans to get something about the levy on the website and mentioned that the need for more man power was the reason for the levy.
He then asked the trustees if they would be interested in having the township take part in a new grant for supplying smoke detectors to the residents. It would be a one day operation lasting about four and a half hours. There would be a need for around 21 volunteers to do the installing. He will see if it is possible to get that many volunteers in order to take part in this grant.

Heath Kilburn asked him how the ID Maker was working. Harrison said he is working on it and it’s coming along pretty good.

Donald Lynch took the floor and said the food pantry was doing a great job. He spoke on the postings of notices of all special meetings and the records of these meetings. He asked about the proposed annexation issue. Ralph Blanton told him the trustees did not find out about it until the request was

delivered to the Warren County Commissioners. He mentioned the fact that there was some abstaining from voting in these matters.
Heath Kilburn addressed this matter.
Kirk Ramsey thanked everyone for coming to the meeting.
Heath said the cemetery looked great and it appears they are keeping up with the mowing.

Ralph Blanton brought up the problem with the Terraqua Club property which abuts the bike trail and the gravel section of Ward Road which is gated off and not used. They were taking their ATV’s over the bike trail until the ODNR shut them down. They are now suing the Township and the ODNR to be able to use the tunnel that goes under the road.

There was a motion by Ralph Blanton to adjourn into Executive Session for the purpose of discussing a pending legal matter at 8:05 P.M. Kirk Ramsey seconded the motion.
Vote: Mr. Blanton, yea Mr. Ramsey, yea Mr. Kilburn, yea

At 8:35 a motion was made by Heath Kilburn to adjourn out of Executive Session and return to the open meeting and asked the Fiscal Officer to note in the minutes that No Action Was Taken. Kirk Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea

Fiscal Business

The fiscal officer prepared checks #15822-15879, 91927-91943 which totaled $66,547.03.
The board examined the bills that were ready for payment and Ralph Blanton made a motion to pay the bills as presented. Heath Kilburn seconded the motion.
Vote: Mr. Blanton, yea Mr. Kilburn, yea Mr. Ramsey, yea

The fiscal officer told the board that she had received renewal information from the Frank Gates Company, now known as CareWorksComp. She asked if the board wanted to stay with them for the Workers Compensation group rating program. Heath Kilburn made a motion to keep CareWorksComp for our group rating program. Kirk Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea

For this reporting period the fiscal officer deposited receipts in the amount of $475,409.54 which included receipts #8595 - #8624.

With no further business to come before the board, Heath Kilburn made a motion to adjourn the meeting at 8:40 P.M. Kirk Ramsey seconded the motion.

Vote: Mr. Kilburn, yea Mr. Ramsey, ye Mr. Blanton, yea