Minutes November 10, 2015

Minutes November 10, 2015

The Salem Township Board of Trustees met November 10, 2015 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Ralph Blanton called the meeting to order at 7:00 P.M. with members Heath Kilburn and Kirk Ramsey present. Mr. Blanton led all those present in the pledge to the flag.

Others present: Don Lynch, Mike Kassalen, Chief Harrison, Susan Ramsey, Judy Keck, Frank Goodlander, Paul Young, Steve Reuss, Woodie Davis and Scott Sollmann

The minutes were read and approved, and posted on the bulletin board.

Cemetery Updates
10/28/15 Richard Gruenemeier Sec 5 Lot 69 #2 SW Corner Vale’s
10/30/15 Holly Conover Sec 4 Lot 180 NW Corner Family cremation
11/7/15 Edith Short Sec 4 Lot 303 #2 NE Corner Stine’s

Mr. Blanton opened the meeting with a moment of silence to honor all veterans.

Fire Department
Chief Bill Harrison proceeded to take care of personnel business. He asked that Anthony Vanderhorst be removed from the active roster. Heath Kilburn made the motion to do so; seconded by Kirk Ramsey. Vote: all yeas
He then reported that Justin Cormany had turned in his resignation effective November 30 due to a heavy work schedule at this full time position. Heath Kilburn made a motion to accept Mr. Cormany’s resignation; seconded by Kirk Ramsey. Vote: all yeas
He then requested that the following be added to the roster:
Christopher Hanley – FF/Medic Joshua Peterson- FF/EMT William Ziegert- FF/Medic
Kirk Ramsey made a motion to approve the hiring of these three firemen; seconded by Heath Kilburn. Vote: all yeas
Bill then gave the October report for the fire department with 69 runs and year to date 796.
They have had several training sessions this month. He reported they had received a card from a resident thanking them for getting her insurance rating corrected due to the ISO being incorrect.

He then brought up the matter of the insurance renewal. He and Debbie Harper, Fiscal Officer, had discussed the options and both were in agreement it would be better to leave it as it is and see what next year would offer as far as changing plans goes. All the trustees were in agreement to make no changes to the health insurance at this time.

Frank Goodlander, who is in charge of the Little Miami Food Pantry, then spoke about what is going on there. He told the trustees they appreciate the support of the township and the use on the old township building for their distribution site. He asked for permission to do some work on the entry ramp (nonskid surface) and work on the little barn next to the building.
The trustees said they would appreciate any work that was done. He mentioned that they had served over 6,000 people this year, and talked about the volunteers and the produce they get from their garden. Ralph Blanton told him he has never heard anything negative about the food pantry and everyone has been very pleased with how they are treated when going there.

Judy Keck asked about Trovillo Road. Heath Kilburn told her they know there is still a problem with the drainage there. More rock and dirt are needed, but he said it needs to dry up or freeze before the work can be done.

ZONING – Mike Kassalen, zoning inspector, had no permits to turn in for this period. He introduced Steve Reuss who stated he has had a home for sale on Mason Morrow Millgrove for about 5 months with no action seen. He has a dog grooming business and would like to move it to this location since he lives close to this area. He has talked to the neighbors and they do not object. However, since the area is zoned residential he cannot move his business to this location. He would like to have it rezoned to B2. Mr. Blanton told him he had talked with Mike Kassalen about this matter and wanted the other trustees to know about it. Mike explained the procedure to follow would be for Mr. Reuss to take a request to the county first, who would then notify the township of their opinion. Then there would need to be a township zoning hearing, after which the trustees would have a hearing.
Mike reported he had checked out the car on Ward Road.

Donald Lynch brought up the mound issue again. Ralph told him the way the zoning code is interpreted in this matter. Lynch suggested that this particular zoning rule should be deleted from the code.

Vacating Portion of Ward Road
Scott Sollmann, an attorney representing the township through the OTA, brought forth the legal documents for a settlement with the Reading Terraqua Club in which the township would vacate a portion of Ward Road that goes under the tunnel. Mr. Blanton explained that the ODNR allegedly threatened to confiscate the ATVs if they were caught going under the tunnel again. The solution was for the township to vacate this section of the road, therefore, the township must petition to the Warren County Commissioners to allow the township to vacate the portion of Ward Road located under the tunnel. Mr. Sollmann had the required resolution written up to send to the commissioners. After an explanation of what the resolution was stating and the procedures that would follow, Heath Kilburn made a motion to pass Resolution 2015-1110 stating a portion of Ward Road located in Salem Township would not be used to calculate distributions of the auto registration distribution fund and will not be a road or portion of a road certified by the Salem Township Board of Trustees to the Ohio Director of Transportation as mileage in Salem Township used by and maintained for the public.
Kirk Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea
Mr. Blanton then read the resolution publicly. A copy of the full resolution is attached to these minutes and is available for reading upon request.

Donald Lynch brought up how West Chester Township is making all information available to the public.
He talked about public information accessibility.

Fiscal Business
Debbie Harper requested the board approve appropriation modifications as follows:
Increase Fund 01 $18,000.00 Increase Fund 04 $5,889.18
Increase Fund 05 9,000.00 Increase Fund 07 137.47
Increase Fund 10 33,500.00 Increase Fund 13 1,000.00
Decrease Fund 06 27.86 Decrease Fund 14 20,000.00
Total change: Increase of $49,298.79 to FY2015 appropriations
Heath Kilburn made a motion to approve the appropriation modifications as presented by the Fiscal Officer; seconded by Kirk Ramsey. Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea

The fiscal officer prepared checks #16500-16533, 92073-92077 which totaled $33,087.54.
The board examined the bills that were ready for payment and Heath Kilburn made a motion to pay the bills as presented. Kirk Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea

For this reporting period the fiscal officer deposited receipts in the amount of $33,597.51 which included receipts #8815 - #8828.

With no further business to come before the board, Kirk Ramsey made a motion to adjourn the meeting at 8:15 P.M. Heath Kilburn seconded the motion.

Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea