Minutes May 10, 2016 Meeting

Minutes May 10, 2016 Meeting

The Salem Township Board of Trustees met May 10, 2016 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Ralph Blanton called the meeting to order at 7:00 P.M. with members Kirk Ramsey and Heath Kilburn present. Mr. Blanton led all those present in the pledge to the flag.

Others present: Don Lynch, Jesse McKeehan, Susan Ramsey, Chief Bill Harrison, Bob Glancy, and Mark Gibson from Kalida Truck.

The minutes were read and approved, and posted on the bulletin board.

Cemetery Updates
5/10/16 Thomas Taylor Sec 5 Lot 189 NE Corner Vale’s FH

Zoning
Jesse McKeehan, zoning inspector, talked about what he has been doing with updating the township’s website. He has been in touch with several companies.
He turned in five (5) permits: 3 for new homes, 2 for accessory bldgs.
He told the board he would like to set up a drop box for residents to drop off their building permit papers which would eliminate the need to work out times to meet to take care of this.
The trustees agreed this was a good idea. Ralph Blanton then issued the oath of office to swear Jesse in as the zoning inspector.

Fire Department
Chief Harrison asked the board to approve the addition to the volunteer roster of Zachary Thompson. Kirk Ramsey made a motion to approve this addition; seconded by Heath Kilburn. Vote: all yeas
He then reported he had a candidate for the cadet program; Dione Diaz, and asked the board to approve this addition. Kirk Ramsey made a motion to add Dione Diaz to the cadet program; seconded by Heath Kilburn. Vote: all yeas

The paperwork from the county auditor certifying the amount to be received from a 3.9 mill levy was received. Now the next step is to declare the necessity to levy the tax. Chief Harrison stated that the levy would provide funding for the addition of two positions.
Kirk Ramsey made a motion to pass Resolution 0510-2016 to declare the necessity to levy the 3.9 mill tax in order to provide for additional funding for needed personnel. Ralph Blanton seconded the motion. Vote: Mr. Ramsey, yea Mr. Blanton, yea Mr. Kilburn, yea

The value of the cadets was then brought up, and the work they do is appreciated.
The old suburban was sold on gov.deals and was picked up this week.
The zoning phone has been moved and set up in the township room at the fire house. It should be active next week.
Chief Harrison reminded the board he will be on vacation starting Friday and will be gone 9 days.

Chief also noted that Capt. Moenster had worked on the hitch. He has been doing other jobs, such as oil changes, etc. that is saving the fire department money.

Township Matters

Mark Gibson from Kalida Truck had driven down with a model dump truck. He talked about the possibility of a municipal lease to make a large purchase. He said it is termed a lease, but is an actual loan, as the township would own the vehicle at the end of the lease. There is no penalty for early pay off.
A discussion followed concerning the present inventory of trucks now owned by the township. Ralph stated that currently the township owns a 1995 and a 2000 International dump truck, both with steel beds and steel salt boxes. A third truck is on loan from the county as long as we need it, and the township has put a new spreader on that truck. He said he would like to send the truck back to the county, taking the new spreader off and putting it on one of the township’s trucks.
Mr. Gibson explained that the lease could be for 5 years or 7 years, with the interest a little lower on the 7 year lease. Higher payments can be made with no penalty.
There was a discussion about the need for a new truck and since this was a demo model, the price was reduced. Heath and Kirk asked Debbie (fiscal officer) if the budget would allow this purchase. She stated that if the amount for the paving budget included this payment, it would be possible.
Heath Kilburn then made a motion to approve the purchase of the demo truck which is below state bid, and to make the lease for the 7 year period for a price of approximately $142,036.00.
Kirk Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea

Don Lynch asked about the 3 minute time limit regarding this presentation.
He told the board he had gone over to Hamilton Township and notified the police of his altercation with Ken Gooch.

Fiscal Business

The fiscal officer prepared checks #17095-17134, 92206 which totaled $29,892.17.
The board examined the bills that were ready for payment and Heath Kilburn made a motion to pay the bills as presented. Kirk Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea

For this reporting period the fiscal officer deposited receipts in the amount of $6,394.18 which included receipts #9004 - #9012.

Debbie brought up the renewal of the Workers Comp management company. She recommended that we stay with CareWorksComp. The board was in agreement with this decision.

With no further business to come before the board, Heath Kilburn made a motion to adjourn the meeting at 7:50 PM. Kirk Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea