Minutes May 24, 2016 Meeting

Minutes May 24, 2016 Meeting

The Salem Township Board of Trustees met May 24, 2016 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Ralph Blanton called the meeting to order at 7:00 P.M. with members Kirk Ramsey and Heath Kilburn present. Mr. Blanton led all those present in the pledge to the flag.

Others present: Don Lynch, Jesse McKeehan, Susan Ramsey, Chief Bill Harrison.

The minutes were read and approved, and posted on the bulletin board.

Cemetery Updates
5/11/16 Helen R Davis Sec 4 Lot 224 NE Corner Lafferty FH
5/24/16 Paulette Wittrock Sec 4 Lot 60 CE ashes on father’s grave Family

Fire Department
Chief Harrison reported they had several severe runs in the last few weeks and the men did a really good job in responding and follow-up.
He told the board there was a maintenance problem with one of the squads.

Zoning
Jesse McKeehan, zoning inspector, turned in a permit for an attached room. He also gave the board a receipt for business cards he had purchased. He has had several questions regarding ownership of chickens.

Don Lynch asked him about the 135 FT road frontage requirement, to see if it could be reviewed and made more flexible. He also asked about the weeds on Morrow Rossburg Rd. property. This property is currently for sale. He also brought up the Gooch property and how he thinks it is non-conforming.
Ralph Blanton said the township needs to define how you determine if something is for commercial use; can it be documented that money is being made.

Susan Ramsey issued a complaint about refuse in the yard of the property at 3837 Washington Way.

Township Business

Heath Kilburn mentioned Memorial Day coming up and the cemetery is in good shape.

Ralph Blanton reported there was an area on Ghiels Carroll Road where the culvert is stopped up across the street where the wash out is happening. He thinks this could probably be the cause of a lot of the problem.

Debbie Harper is working on the paperwork for the delivery of the new truck. Ralph then brought up the fact they have a change in the price that was originally approved for the purchase of this truck. Therefore, he asked for a motion to approve the correct amount of the purchase as $144,136 for a period of 7 years at 3.27% interest. Kirk Ramsey made the motion to approve the correct for the purchase of the Freightliner dump truck, seconded by Heath Kilburn.
Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

Ralph Blanton mentioned that the John Deere cemetery tractor had a broken valve that needed to be repaired. It is now up and running.
He also talked about the white truck that was on loan from the county. The spreader will be taken off since the township had made that purchase. There is also a transmission problem with one of the township trucks. It should be fixed before winter.

The water problem around the salt bin was brought up; needs to be fixed before salt is brought in. The state bid that the county got for salt came in at $58 per ton delivered.

Mr. Blanton brought up the new cemetery employee, Mike Overbay. He said he is doing an excellent job and has said he plans to stay the rest of the year. With that in mind, Mr. Blanton stated he would like to increase his salary by $1.00/ hour to $11.00 per hour. Kirk Ramsey made a motion to increase Mike Overbay’s salary to $11.00 per hour effective the next payroll. Heath Kilburn seconded the motion, adding that the township would write a good recommendation for him when he leaves.
Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

Fiscal Business

The fiscal officer asked the board to approve the following modification to the appropriations due to the fact that the township will actually be paying two years’ premiums for Workers’ Comp this year.
Increase 01A15 $2,000 Increase 10A03 $7,000
Decrease 01A25A $2,000 Decrease 10A01 $7,000
Mr. Kilburn made a motion to approve the appropriation modifications as presented by the fiscal officer. Mr. Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea

Debbie Harper then requested the board to approve a transfer from the Fire Fund to the Bond Retirement Fund in order to make the semi-annual payments on the Fire Truck Purchase and the Building loan.
Heath Kilburn made a motion to approve the transfer of the following amounts from the Fire Fund to the Bond Retirement Fund: $52,950.00 interest on Fire Station Improvement Note
$ 1,504.50 interest on Fire Truck Purchase
$51,000.00 Principal on Fire Truck Purchase
(this is the final payment)
$105,454.50
Mr. Ramsey seconded the motion to transfer the total of $105,454.50 from the Fire Fund to the Bond Retirement Fund.
Vote: Mr. Kilburn, yea Mr. Ramsey, yea Mr. Blanton, yea

The fiscal officer prepared checks #17135-17181, 92207-92226 which totaled $272,154.07.
The board examined the bills that were ready for payment and Kirk Ramsey made a motion to pay the bills as presented. Heath Kilburn seconded the motion.
Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

For this reporting period the fiscal officer deposited receipts in the amount of $209,683.97 which included receipts #9013 - #9046.

Don Lynch wanted to petition the trustees to have the new zoning inspector re-write the zoning code. He also specifically requested the Gooch property to be inspected. The trustees denied this request. Mr. Blanton said he would not recommend redoing the zoning at this time.

With no further business to come before the board, Kirk Ramsey made a motion to adjourn the meeting at 7:50 PM. Heath Kilburn seconded the motion.
Vote: Mr. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea