Minutes August 9, 2016 Meeting

Minutes August 9, 2016 Meeting

The Salem Township Board of Trustees met August 9, 2016 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Ralph Blanton called the meeting to order at 7:00 P.M. with members Heath Kilburn and Susan Ramsey present. Mr. Blanton led all those present in the pledge to the flag.

Others present: Bob Glancy, Don Lynch, Chief Harrison, Kirk Ramsey, Jr., Mr. & Mrs. Bob Stewart, Bob Stewart IV, Jesse McKeehan, Greg Kelly

The minutes were read and approved, and posted on the bulletin board.

Cemetery Updates
7/29/16 Joyce Patrick Sec 5 Lot 117 #2 NE Corner Vale’s FH

Fire Department
Chief Harrison reported he had received four bids for sealing the parking lot asphalt. They were from Collett Sealcoating at $5,378.90, Neyra Paving at $6579.00, Queen City Blacktop at $10,070.00 and Brown Construction and Paving at $9,887.50. He is still looking into the differences in these quotes.

He has been in touch with the insurance agent regarding the renewal of the health insurance. After talking to Jim Organ about the proposed 17% increase, they were able to get it down to a 9% increase.

Next he presented the name of Robert Stewart IV to add to the cadet roster. Heath Kilburn made a motion to approve the addition of Robert Stewart IV to the cadet roster; seconded by Susan Ramsey.
Vote: all yeas
He then had two volunteers to add: Ben Adams and Garrett Popovich. Heath Kilburn made a motion to approve the addition to the volunteer roster of Ben Adams and Garrett Popovich; seconded by Susan Ramsey. Vote: all yeas

Regarding the switch to Time Warner, he explained that because of the dedicated lines required by the fire department, the monthly charge would be more than originally thought and that would make the savings be around $1600 per year; but he still wanted to change in order to have that savings.
Susan Ramsey made to motion to switch from DIRECTV to Time Warner seconded by Heath Kilburn.
Vote: all yeas

He pointed out that the on duty men have been working several hours a day to power wash and clean the building.
Next, Chief Harrison brought up the issue of the Lifepaks. In October of this year, they will no longer be certified and they will have to be replaced at a cost of approximately $35,000 each. He is applying for grants. There are currently two units in service and a 3rd one no longer usable. They last about 15 years. The units were purchased in 2000.

Susan Ramsey stated that everyone really appreciated what the fire department does for the area.

Zoning
Jesse McKeehan, zoning inspector, reported on current zoning matters. The clean-up/mowing on Morrow Rossburg Road has been completed by Jimmy Bishop and this work will be billed on the tax duplicate.
He has had no response from the Nease property on Lake Road. He put a posting on the door.
For this 2 week period, he turned in two permits: one pool, one accessory building
He talked about suggestions regarding mixed use and conservation language that the Warren County Regional Planning Commission will send to the township.

Resident Greg Kelly spoke about an incident at the cemetery. He requested the trustees to consider the purchase of a camera for surveillance purposes. Ralph Blanton said that a few years ago there was a camera, and he didn’t have a problem about looking into getting a new one. Heath Kilburn spoke on the previous evening’s problem and said there was a big mess in one whole section. Ralph had talked to Greg Webb and also had Mike Overbay and Jon Peters come in to finish the clean-up. The crew told Ralph that when it was very hot, they worked from 6 AM to 2:30 PM instead of normal hours. Ralph told them that keeping the cemetery clean was most important. It was stated that the problem was not caused by vandals, but the fact that the cemetery workers were not cleaning up after weed eating and mowing.

Both Ralph Blanton and Susan Ramsey stated that the matter needed to be looked into. It was suggested that possibly there needed to be a supervisor for the workers.

Don Lynch asked the zoning inspector about the storage boxes/shipping containers he is interested in using on his property. Jesse will look into it.

Susan Ramsey commented that the cemetery workers should be more accountable for the job they are doing. And it was upsetting that one of the township’s own employees let that situation take place. Ralph Blanton said they will have to monitor the cemetery for a while.

Fiscal Business

The Fiscal Officer prepared checks #17373-17413, 92274-92280 which totaled $97,875.21.
The board examined the bills that were ready for payment and Susan Ramsey made a motion to pay the bills as presented. Heath Kilburn seconded the motion.
Vote: Mrs. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

For this reporting period the fiscal officer deposited receipts in the amount of $3,091.40 which included receipts #9112 - #9118.

The Fiscal Officer reported it was time for the annual street lighting resolution to be approved so that assessments could be made for street lights. Heath Kilburn made a motion to pass Resolution 16-0809 to approve the assessment for artificial street lighting in the lighting districts of the township; to levy the special assessments for one year; to be on the 2016 tax duplicate collected in the calendar year 2017. Mrs. Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea

With no further business to come before the board, Heath Kilburn made a motion to adjourn the meeting at 7:50 PM. Susan Ramsey seconded the motion.

Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea