Minutes September 13, 2016 Meeting

Minutes September 13, 2016 Meeting

The Salem Township Board of Trustees met September 13, 2016 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Ralph Blanton called the meeting to order at 7:00 P.M. with members Heath Kilburn and Susan Ramsey present. Mr. Blanton led all those present in the pledge to the flag.

Others present: Don Lynch, Chief Harrison, Jesse McKeehan, Frank Goodlander, Paul Young, Kirk Ramsey, Jr.,

The minutes were read and approved, and posted on the bulletin board.

Cemetery Updates
9/9/2016 Sandra Osborn Sec 5 Lot 110 #2 NE Ashes Stine FH
9/9/2016 Jennifer Osborn buried together on the west end of grave side by side

Zoning
Jesse McKeehan, zoning inspector, updated issues he was working on: Christmas Ranch issues, cluster development options that the RPC is working on. He also is getting a letter ready to send out on the 5674 Lake Road property to have Jimmy Bishop mow it. Heath Kilburn made a motion to approve having Mr. Bishop mow the property and charge it to the tax assessment on the property. Susan Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea

Fire Department
Chief Harrison had a few personnel changes to present to the board:
Volunteer Rachel Bole resigned. Motion to accept Heath Kilburn, second by Susan Ramsey
Vote: All yeas
Add two (2) new volunteers: Rachael Copple and Brian Baer. Motion to approve Ralph Blanton, seconded by Heath Kilburn. Vote: all yeas
Add Sean Oaks to the Cadet roster. Motion to approve Ralph Blanton, second Susan Ramsey
Vote: All yeas
Regarding the black topping of the fire house parking lot, Chief Harrison stated he would like to recommend the work be done by Tony Ledford. He said his bid was only around $200 more than the lowest bid, but he was a local contractor and would be accessible if there were any problems or questions. Heath Kilburn made a motion to accept the bid of $5,500.00 from Tony Ledford for the re-surfacing of the parking lot. Susan Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea

Chief then mentioned that the levy vote was only 8 weeks away. They plan to do a lot of door to door campaigning.

Chief Harrison then brought up the insurance renewal. He mentioned that the new contract would be for a 15 month span rather than the 12 month contract due to insurance companies wanting to have until January 1, 2018 to see what changes will be made due to the change in the White House. Heath Kilburn asked Debbie if she had seen the new rates and was OK with them. She had looked them over and agreed it was the step they should take. Mr. Kilburn then made a motion to approve the new 15 month contract with Anthem for health insurance. Susan Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea

Frank Goodlander and Paul Young were present to give an update on the Food Pantry. Mr. Goodlander reported that Mr. Young had been named the United Way volunteer of the year for his work at the food pantry. They have done some repairs to the church property; added lights inside and outside. He reported usage figures and usage by age groups with a total of 1851 households being served, and explained how their funding comes from different groups such as United Way and United Appeal. They are working on getting turkeys for Thanksgiving and hams for Christmas.
He told the board that they are applying for a grant in order to purchase a walk-in freezer. It would replace all five of the current freezers, but will possibly be a year before they hear back.
He praised the two township employees for their help around the building.
He then told the board that he had been approached by an Eagle Scout member who needs a project to earn his badge. He would like to rehab the red barn next to the food pantry. He would paint it and fix the roof and other minor repairs. Susan Ramsey made a motion to approve this project, seconded by Heath Kilburn. Vote: all yeas

Don Lynch brought up street lighting issues and questioned why there was no entrance to the building during the week.

Ralph Blanton had a letter from the Ohio EPA regarding the storm sewer system. Chuck Petty told him that because there are only 623 who live in the urbanized area of the township, we would probably be eligible to apply for a waiver. Mr. Petty will compose a letter for us to send requesting the waiver.

The salt bid through the county was finalized and came in at $58/ton from the Detroit Salt Company. The township committed to purchase 200 tons with the bid process. Heath Kilburn made a motion to approve the price of $58/ton and purchase 200 tons for a cost of $11,600. Seconded by Susan Ramsey.
Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea

There was a communication from ODOT asking the township to pass a resolution that would state the township approved ODOT putting up signs for the bicycle trails and that the township would maintain these signs. No action was taken on this matter.

Fiscal Business
Rates Resolution
Debbie Harper presented the annual rates resolution for the board to approve. Heath Kilburn made a motion to pass Resolution 0913-2016 accepting the amounts and rates as determined by the Warren County Budget Commission and authorizing the necessary tax levies and certifying them to the Warren County Auditor. Motion seconded by Susan Ramsey.
Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea

A request was received from the Warren County Auditor to approve a recent resolution from the Warren County Commissioners requesting the Warren County Budget Commission reallocate part of the commissioners’ funds to the Warren County Park Board. ORC requires approval by 50%+1 of the townships and municipalities in the county for this change to take place. This would not change any funding for Salem Township. Heath Kilburn made a motion to approve the reallocation of the Warren County Commissioners’ funds. Susan Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea

The Fiscal Officer had prepared checks #17479-17517, 92300-92304 which totaled $34,915.40.
The board examined the bills that were ready for payment and Susan Ramsey made a motion to pay the bills as presented. Heath Kilburn seconded the motion.
Vote: Mrs. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

For this reporting period the fiscal officer deposited receipts in the amount of $9,274.91 which included receipts #9149 - #9162.

With no further business to come before the board, Heath Kilburn made a motion to adjourn the meeting at 8:10 PM. Susan Ramsey seconded the motion.

Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea