Minutes December 13, 2016 Meeting

Minutes December 13, 2016 Meeting

The Salem Township Board of Trustees met December 13, 2016 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Ralph Blanton called the meeting to order at 7:00 P.M. with members Heath Kilburn and Susan Ramsey present. Mr. Blanton led all those present in the pledge to the flag.

Others present: Don Lynch, Jesse McKeehan, Chief Harrison and Matt Voke

The minutes were read and approved with one correction, and posted on the bulletin board.

Cemetery Updates
11/26/2016 Melvia Barber Sec 4 Lot 30 NE Corner Hoskins FH
12/1/2016 Mason Helton Sec 5 Lot 209 NW Corner Hoskins FH
12/5/2016 Benny Wardlow Sec 4 Lot 50 #2 NE Corner Family

Fire Department
Chief Harrison reported that he had added a part timer to the roster, Mark Klewer. Heath Kilburn made a motion to approve this addition; seconded by Susan Ramsey.
Vote: all yeas
He then reported he had the official resignation from Lt. Robert Edmonds. His official date of resignation if January 3, 2017. Ralph Blanton moved to accept this resignation; seconded by Susan Ramsey. Vote: all yeas
It was agreed that he would be missed and had served the fire department in many capacities.
Chief then submitted a proposal for a new pay scale for the full time and part time employees having 3 levels of pay. The board looked at the proposal and had a few questions for the chief. Susan Ramsey then made a motion to adopt the new pay scale for the fire department effective the 1st payroll paid in 2017.
He also presented a 5-year budget for the fire department.

Next Chief Harrison asked Heath Kilburn and Ralph Blanton if they would be willing to serve another term on the Volunteer Fire Fighters Dependent Fund along with the Chief and Matt Voke. They agreed to serve. Then he stated that Jesse McKeehan was the fifth member of the board, chosen by the other four members. Matt Voke will serve as secretary.

He told the board that the new snow plow is hooked up and ready to go.

Zoning Department
Jesse McKeehan, zoning inspector, had no zoning permits for this time period. He gave an update on what was going on with the proposed development on Dallasburg Road. There is a question regarding the placement of retention ponds and they will have to work with Duke Energy on that.

Don Lynch asked him about permits that were turned in and what would happen if no permits were turned in for a project that needed one. He spoke on various websites and suggested a larger bulletin board was needed for postings. He wanted minutes posted before they were approved.

Heath Kilburn said they needed to look at a tree on Woodward Claypool that needs to be trimmed as it is interfering with large trucks or fire equipment that would have to go down that road.

There was a correction to the minutes of November 22, 2016 regarding a comment by Heath Kilburn about zoning issues. It was reported that the properties in question were located on 22-3. It should have been one property at Lake and Salem Roads and the other at St Rt 123 just south of 22-3.

Ralph reported he had ordered the 200 tons of salt that the township had on hold from the large order through the county bidding. It will be $58 a ton. The salt bin is now draining properly.

He also brought up the fact that the ’95 International that is used as back up is popping out of 2nd gear and also needs brake work. An estimate was received from D.R. Wolfer & Son for approximately $6,000 for the repairs plus an additional amount for the brake work. After a brief discussion, Heath Kilburn made a motion to proceed with having the truck repaired by Wolfer & Son. Susan Ramsey seconded the motion.
Vote: all yeas
Fiscal Business
Debbie Harper, Fiscal Officer requested the board approve the following appropriation modifications:
Decrease 03-A-04 $ 5,000.00
Increase 04-B-01 17,641.11
Increase 05-A-09 12,369.40
Decrease 06-A-03 150.00
Decrease 07-A-01 155.76
Increase 10-A-09 55,176.26
Increase 13-A-03 800.00
Decrease 14-A-01 22,250.58

Total Year End Appropriations with changes equals $5,459,081.45.

Ralph Blanton made a motion to approve the appropriation modifications for FY2016; seconded by Heath Kilburn.
Vote: Mr. Blanton, yea Mr. Kilburn, yea Mrs. Ramsey, yea

The Fiscal Officer had prepared checks #17744-17790, 92363-92366 which totaled $34,668.64
The board examined the bills that were ready for payment and Susan Ramsey made a motion to pay the bills as presented. Heath Kilburn seconded the motion.
Vote: Mrs. Ramsey, yea Mr. Kilburn Mr. Blanton, yea

For this reporting period the fiscal officer deposited receipts in the amount of $13,863.12 which included receipts #9271 - #9280.

With no further business to come before the board Susan Ramsey made a motion to adjourn the meeting at 7:45 PM. Heath Kilburn seconded the motion.

Vote: Mrs. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea