Minutes May 23, 2017 Meeting

Minutes May 23, 2017 Meeting

The Salem Township Board of Trustees met May 23, 2017 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Ralph Blanton called the meeting to order at 7:00 P.M. with members Susan Ramsey and Heath Kilburn present. Mr. Blanton led all those present in the pledge to the flag.

Others present: Woodie Davis, Don Lynch, Gary and Teresa Painter, Sonny Caldwell, Chief Harrison, Joe Garrett, Scott Belcastro

The trustees read the minutes and Susan Ramsey made a motion to approve the minutes from the May 9, 2017 meeting. Heath Kilburn seconded the motion.
Vote: Susan Ramsey, yea Heath Kilburn, yea Mr. Blanton, yea

Cemetery Updates
5/15/17 Robert Tishue Sec 5 Lot 49 SW Corner ashes Tufts
5/20/17 Robert Brown Sec 4 Lot 187 #2 SE Corner Vales FH
5/22/17 S. Hester Jarvis Sec 5 Lot 38 #2 NW Corner ashes Vales

Fire Department
Chief Harrison reported they have been very busy with varied runs; sometimes from 11 at night to 6 in the morning. There was a large structure fire of a detached garage this past week.
He then brought up the situation with the replacement of the monitors. He has a quote from Physio Control, but it is only good through May 31, then the price goes up. The cost is $35,000 per monitor and there will be 3 to replace. They will give a $5,500 refund for each old monitor. The final cost will be $92,047.20 and they will split it with half being paid this year and the balance being paid next year with no interest.
Heath Kilburn made a motion to purchase 3 Life Pack Monitors for a cost of $92,047.20.00. Susan Ramsey seconded the motion. Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea

Chief then brought up that there have been several “active shooter” situations in the area. He is working with the Warren County Fire chief on how to handle a “hot” situation. The men need to wear chest protection and helmets. The cost for eight protective vests and helmets would be $8,000. He is looking for more quotes on this equipment.
He reported the security cameras are being installed around the building.
Chief then gave information about the hiring of an administrative assistant for the fire department. He has had two current employees apply for the position. He presented a pay scale to the board that would apply to this position. Susan Ramsey made a motion to accept the pay scale for an administrative assistant in the fire department; Heath Kilburn seconded the motion.
Vote: Mrs. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

He then addressed several questions from those present.

From the Floor
Woodie Davis asked about the paving on Ward Road. Heath Kilburn told him he had talked to a state official who said they would be doing the paving.
The hydrant has been taken out – a discussion followed of the location of other hydrants in the area.
The crew has patched the parts of Ward Road that have broken up and the limbs were trimmed.

Don Lynch mentioned the issue of parked cars on Washington Way. He only saw one when he drove by. He again brought up the zoning inspector’s attendance at the meetings.

Joe Garrett, of Trebel Energy Services, was present to explain to Heath Kilburn what they would like to do as far electric aggregation in the township since Heath was not at the meeting when he first talked to the board.
After a discussion and explanation of the process, Heath Kilburn made a motion to move forward with the process to submit this by ballot to the residents of Salem Township by submitting the documents to the prosecutor’s office for approval. Susan Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea
Susan Ramsey then made a motion to approve the board president, Ralph Blanton, to sign the papers once the prosecutor approves them. Heath Kilburn seconded the motion.
Vote: Mrs. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

Items brought up by Heath Kilburn:
Regarding signs and parking, he has talked to Keith Anderson
Culvert problem, and road slippage near Christmas Ranch on Waynesville Rd.

Ralph Blanton mentioned that the new cemetery worker is doing a good job. Both men are doing a good job in communicating now. The cemetery is looking good and has been sprayed for weed control.
Susan Ramsey asked about the work associated with the water damage in the township building. It will be assessed for mold damage.

Ralph Blanton stated Justin Horn is doing a good job and he would like to increase his pay to $11.00 per hour effective with the next pay. Susan Ramsey made a motion to increase Justin Horn’s pay to $11.00 per hour; seconded by Heath Kilburn.
Vote: all yeas

Debbie Harper brought up that there is new cancer and disability coverage through Teacher’s Protective as the current policy will be discontinued soon. Because the rate is higher it was determined that only the employee should be covered. Both Heath Kilburn and Susan Ramsey agreed to make these policies for the employee only.

Ralph Blanton presented an email response to his request that the township receive a waiver of Phase II of the Clean Water Act. The Ohio EPA performed a review and determined that Salem Township is waiver eligible because there are fewer than 1000 people within the urbanized area.

Fiscal Business
Debbie Harper, Fiscal Officer, requested the board pass a resolution to approve the transfer of funds to make the semi-annual interest payment on the Fire Station bond. Susan Ramsey made a motion to pass Resolution 2017-0523 to approve the transfer of $29,627.50 from the Fire Fund to the Debt Service fund in order to pay the semi-annual interest on the Fire Station Bond. Heath Kilburn seconded the motion.
Vote: Mrs. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

The fiscal officer then requested that the board pass a resolution to approve the transfer of funds to make the 6th annual payment on the squad purchase that was funded by the general fund. Susan Ramsey made a motion to pass Resolution 2017-0523A to approve the transfer of $20,225.54 from the Fire Fund to the General Fund to make the 6th payment due on the squad purchase. Heath Kilburn seconded the motion.
Vote: Mrs. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

The Fiscal Officer had prepared checks #18277-18324, 92477-92490 which totaled $118,206.49.
The board examined the bills that were ready for payment and Susan Ramsey made a motion to pay the bills as presented. Heath Kilburn seconded the motion.
Vote: Mrs. Ramsey, yea Mr. Kilburn, yea Mr. Blanton, yea

For this reporting period the fiscal officer deposited receipts in the amount of $57,712.14, which included receipts #9441 - #9469.

With no further business to come before the board Heath Kilburn made a motion to adjourn the meeting at 8:30 PM. Susan Ramsey seconded the motion.

Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea