Minutes February 27, 2018 Meeting

Minutes February 27, 2018 Meeting

The Salem Township Board of Trustees met February 27, 2018 in regular session at the Salem Morrow Fire Station Conference Room for the purpose of transacting the business of the Township. President Ralph Blanton called the meeting to order at 7:00 P.M. with members Heath Kilburn and Susan Ramsey present. Mr. Blanton led all those present in the pledge to the flag.

Others present: Jesse McKeehan, Ray Gatman, Bob Glancy, and Fire Chief Bill Harrison

Cemetery Updates
2/16/18 Virginia Ritchey Sec 5 Lot 44 #2 NW Corner Tufts FH
2/17/18 Cora Blanton Kirbo Sec 4 Lot 225 NE Corner Ashes
2/20/18 Fred Carmack, Jr Sec 4 Lot 249 NE Corner Vales FH

The trustees read the minutes from the February 13, 2018 meeting and Heath Kilburn made a motion to approve these minutes. Susan Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea

Fire Department
Chief Harrison reported that there were 4 structure fires this 2 week period, a water rescue and they were on standby with the boat on Sunday for another rescue.
The $40,000 grant from BWC has been received and the rescue tools have been ordered and should be received by Friday. They will sell one set of the old tools for $1,500.00 and bid out the other set.

Chief talked about the different bids received for the website were discussed. The bid from Legends seemed to be the most economical for what the township needs. Susan Ramsey suggested they should have the Legends representative come to a meeting to demonstrate his product. He will be asked to come to the next meeting.

Jesse McKeehan reported that site plan review was about 80% of his work. He suggested in the future the township should create a site plan review fee. He stated that the township’s variance fee is higher than others around, but other fees are comparable. He had several complaint calls this week and calls from realtors regarding junky neighbors. A discussion about animal restrictions, i.e. free range chickens, followed. Susan reported to him that she had received a letter from someone in her neighborhood complaining about old cars with expired licenses being on properties.

Ralph Blanton reported on roads: The crew has been cold patching; a culvert on Phillips Road had a large hole and a load of gravel was used to fill it, other roads that have had washouts were worked on.
He has a quote coming on outside work this summer for the cemetery. He spoke on the cost of upkeep with the summer mowing in the cemetery and would like to get a quote for 26 mowings. The part time cemetery mower used for the last several years has passed away and someone would need to be found to do the work. It was figured that it costs about $50,000 each summer to keep it mowed.

Other issues with roads were brought up:
Susan mentioned cracks on Washington Way & Ray Court. Bill Harrison is investigating crack sealing the fire department lot again, so could possibly have it done together.
Heath Kilburn said Shawhan Road needs some work from Waynesville Road to the township line, guard rail is down on Halls Creek Road, and signs are needed to warn large trucks that the road is impassable for large vehicles. He also mentioned that water is undermining the road at Halls Creek. It needs some rock as does the bridge on S. Waynesville Road, plus 4 posts need to be replaced.

Fiscal Business
Issues brought up by the Fiscal Officer:

Reminded the trustees that the Poff Lawncare bill needs to be paid by March 12 to get the early discount price.
She asked about the invoice sent by the Warren County Drug Task Force. Heath Kilburn made a motion to do the same as was done in 2017. Susan Ramsey seconded the motion.
Vote: All ayes

Heath then reported that Major Steve Arrasmith would like to attend the next meeting to discuss the drug task force program.

The Fiscal Officer had prepared checks #19257-19309, 92686-92697 which totaled $63744.78.
The board examined the bills that were ready for payment and Heath Kilburn made a motion to pay the bills as presented. Susan Ramsey seconded the motion.
Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea

For this reporting period the fiscal officer deposited receipts in the amount of $74,313.23 which included receipts #9767- #9789.

With no further business to come before the board, Heath Kilburn made a motion to adjourn the meeting at 8:07 P.M. Susan Ramsey seconded the motion.

Vote: Mr. Kilburn, yea Mrs. Ramsey, yea Mr. Blanton, yea