November 28, 2006

November 28, 2006

November 28, 2006  7:00 P.M. 

The Salem Township Board of Trustees met November 28, 2006 in regular session at the Township Hall for the purpose of transacting the business of the Township. Chairman Dick Kilburn called the meeting to order at 7:00 P.M. with members Dick Dare and Rob Glancy present.

Others present were Bill Harrison, Richard Bierley, Donald Lynch, Ralph Blanton, Don Bertke, Bob Glancy and Fred LaFollette.

The minutes were read and approved and posted in the township hall.

Cemetery Update
There were no updates to the cemetery records for this period.

Zoning – Lynch property
Donald Lynch asked if Dick Dare had found out any information on the title service. Dick had not been able to get any information yet. Mr. Lynch reported he had some thefts of his copper and aluminum scraps. He is shipping a trailer this Friday.

Paving Presentation
Don Bertke of Asphalt Systems Company made a presentation on a new soy bean oil based product they are now using to seal and preserve paving. He stated that it extends the life of roads for about 3-5 years. It goes on clear so there is no need to re-stripe the road. The cost is currently $.65/square yard. The price of asphalt is going higher and higher and this new product decreases the frequency of repaving. The product works best if it is at least 50 degrees when it is applied. He will be happy to give quotes after the first of the year.

Miscellaneous Zoning
Richard told the board he had received a letter from the Samples’ lawyer. Bill and Cathy have purchased a building in Blanchester for their business. They thanked the trustees for the help they had given them in trying to solve their problem.
He had a complaint from a Mr. Pennix regarding a fence problem with a neighbor. This is not a matter for the trustees to decide.
He had a request for a sign permit from Mr. Rausch to be constructed at the site of the buildings he has purchased in Roachester.

Catholic Cemetery
Rob Glancy reported that he had received information from Gary Loxley about the cemetery matter. Rob Glancy was questioning the current damages to the headstones. He said no one has answered his questions concerning the repairs and future burials. Rob stated he did not want to vote to accept the take over until the township gets detailed answers about these matters. Currently there are 60 plus graves at this site. They have asked to have the broken headstones replaced with markers that would preserve the information about each grave. It is thought that the county will have it surveyed. The cemetery is approximately 5-7 acres in size.
Fred said he would get in touch with the Archdiocese to let them know we are still searching for answers to the legal questions that concern the trustees.

Fire Department/Road Report

Washington Township Contract
Fred and Bill attended the last trustees meeting at Washington Township to present the 3-year renewal of the Fire and EMS contract. This covers services provided from January 1, 2007 through December 31, 2009. With approval from the prosecutor’s office, they added to the contract that they would bill the insurance companies if the run was for an extended amount of time. Washington Township accepted the contract and returned it signed in approval.
Dick Dare then made a motion that the Salem Township Trustees accept the contract and approve it as presented. Rob Glancy seconded the motion.
Vote: Dare, yea Glancy, yea Kilburn, yea

Fiscal Business
The fiscal officer requested approval to transfer $12,193.33 to the Debt Service Fund from the Fire Fund to pay the interest on the acquisition note. Dick Kilburn made a motion to pass Resolution 06-1128 to approve the transfer of $12,193.33 from the Fire Fund to the Debt Service Fund. Rob Glancy seconded the motion.
Vote: Kilburn, yea Glancy, yea Dare, yea

The fiscal officer submitted the following appropriation changes for the board’s approval:

Increase the General Fund to: $ 475,894.15
Increase the Motor Vehicle Fund to: $ 62,881.39
Increase the Gas Fund to: $ 211,724.83
Increase the Road & Bridge Fund to: $ 226,057.35
Increase the Cemetery Fund to: $ 59,225.09
Increase the Cemetery Bequest Fund to: $ 2,459.91
Decrease the Lighting District Fund to: $ 4,595.30
Increase the Fire Fund to: $1,401,506.63
Decrease the Zoning Fund to: $ 30,872.95
Decrease the Ambulance Fund to: $ 193,506.09
Increase the Debt Service Fund to: $ 79,070.83
Increase the Fire Levy Fund to: $ 3066.40
Increase the Permissive Fund to: $ 154,708.58

Total Appropriations $2,905,569.50

Rob Glancy made a motion to pass Resolution 06-1128A to approve the additions and deletions to the Appropriations for Fiscal Year 2006. Dick Kilburn seconded the motion.
Vote: Glancy, yea Kilburn, yea Dare, yea

Approval to pay bills
The clerk presented checks # 4387 through #4445 which totaled $56,422.35
The board examined the bills that were presented for payment and Dick Dare made a motion to pay the bills as presented. Rob Glancy seconded the motion.
Vote: Dare, yea Glancy, yea Kilburn, yea

Receipts
For this reporting period the fiscal officer deposited receipts in the amount of $29,936.91.
This amount included receipts #5520 through #5532.

With no further business to come before the board, Dick Dare made a motion to adjourn the meeting at 7:40 P.M. Dick Kilburn seconded the motion.
Vote: Dare, yea Kilburn, yea Glancy, yea