December 26, 2006

December 26, 2006

December 26, 2006  7:00 P.M.

The Salem Township Board of Trustees met December 26, 2006 in regular session at the Township Hall for the purpose of transacting the business of the Township. Chairman Dick Kilburn called the meeting to order at 7:00 P.M. with members Rob Glancy and Dick Dare present.

Others present were Bill Harrison, Richard Bierley, Donald Lynch, Fred LaFollette and Ralph Blanton.

The minutes were read and approved and posted in the township hall.

Cemetery Update
12/13/06 Helen Florea Sec 5 Lot 115 NW Corner
12/18/06 Vernon Hall Sec 5 Lot 189 NW Corner
12/22/06 Ruth Whitacre Sec 4 Lot 161 Center West

Zoning – Lynch property
Mr. Lynch reported he had sold and delivered one of the trailers. He has had three thefts and has filed a police report. He wanted to know if the trustees could arrange more police coverage for the area. He also has located the agency to get the title to the bus. He talked about wanting the trustees to schedule a meeting with the prosecutor and the zoning inspector. The trustees cannot schedule meetings for the prosecutor. Richard has talked to Bruce McGary at the prosecutor’s office. He told Mr. Lynch that the township has been more than willing to work with him and has only issued a citation for the unlicensed vehicle. The prosecutor’s office wants Richard to send Mr. Lynch another certified letter and explain that all the extensions have expired. He should also list what has to be done to be in compliance. The new letter will have a 30-day time limit. The trustees are in agreement this letter should be sent and it should list all the violations, not just the unlicensed vehicle.

Miscellaneous Zoning
Richard has received a site plan for a sign that Tri-State Signs is making for the insurance company that is going to occupy the building owned by Rick Rausch. The proposed sign meets all code requirements. There was a question about the lighting being close to homes. The trustees were in agreement that if the sign met the size, placement and lighting requirements, they would not ask for any changes to the proposal.

There was a complaint about a junk vehicle on Gilmore Road. Richard will check it out.

Fire Department/Road Report
Waiver of Sewer Connection Fee
Fred reported he had contacted Warren County about the sewer hook up for the proposed new firehouse. He presented the board with a resolution passed by the Warren County Commissioners that waived all sewer connection fees associated with sewer service to the new Fire Station. They would have to pay the sewer inspection fee.

Fire Dependents Board
The annual appointment of members for the Fire Dependents Board was as follows: representing the Fire Department will be Fred LaFollette and Bill Harrison; Dick Dare and Dick Kilburn will represent the Trustees and Richard Bierley will serve as the fifth person at large.

Grant Meeting
Bill and Fred attended a meeting in Columbus to learn about obtaining a grant for a new firehouse. They learned there aren’t funds available for new buildings, only to move or repair existing buildings.

Miscellaneous Matters
Dick Dare reported there was a deer killed on Waynesville Road and he had called Greg Webb to move it out of the roadway.

Fred told the board he thinks they should try to place some reflective arrows on the bad curve at Waynesville Road and Halls Creek.

Rob Glancy talked to the county engineer’s office about the proposed stub road they have suggested to Gary Hamm to put in at the end of Brook Drive.

Road Certification
The annual road inventory meeting was held and the certified mileage for Salem Township remained at
21.76 miles.

Personnel Issues
Dick Dare made a motion to hire both Greg Webb and Mike Gilbert as full time employees for the fiscal year 2007 and to increase the hourly rate for each of them by $.50 per hour. Dick Kilburn seconded the motion.
Vote: Dare, yea; Kilburn, yea Glancy, yea

The board discussed their compensation for the coming year and Rob Glancy made a motion that the Board of Trustees be compensated with a monthly salary for fiscal year 2007. Dick Dare seconded the motion.
Vote: Glancy, yea Dare, yea Kilburn, yea

Fred LaFollette told the board he had 10 vacation days remaining and would like to request that the board approve his carrying over those 10 days to 2007. The trustees approved this request.

Rob Glancy asked Fred & Bill how the department was doing with longevity issues as compared to other local fire departments. Bill said that the addition of benefits helped for a while, but then those men got married and had coverage under their spouses and therefore, didn’t need the coverage. Rob also asked for them to explain the pay levels for the fire department. Bill told him there were three levels: basic, advance and medic. After 6 months they are eligible for an increase. He would like to see fire training offered as a benefit in the future. Fred told the board he was looking at a $.50/per hour across the board increase for the fire department employees too. He said the budget was in good shape and it could handle the pay increase. Rob Glancy made a motion to increase the fire department pay tiers by $.50 per hour. Dick Kilburn seconded the motion.
Vote: Glancy, yea Kilburn, yea Dare, yea
Bill will make up a new salary sheet before the next pay is due.

Miscellaneous Matters
The county engineer’s office sent a letter saying the work on Lakeside Park is complete and satisfactory and requested a letter from the township saying they would accept the streets. Fred will go look at it to see if there is still a drainage problem. He will also look for the punch list of problems before the township makes any decision to accept these streets.
This also brought up the matter of Briarwood drainage problems and snow removal.

Fiscal Business
Appropriation Modification
Debbie requested approval from the board for the following appropriation modifications:
Increase 04B01 Salaries Decrease 04A07 Equip Maintenance $1,500.00
Dick Kilburn made a motion to pass Resolution 06-1226 to approve the change to the appropriation as requested by the Fiscal Officer. Rob Glancy seconded the motion.
Vote: Kilburn, yea Glancy, yea Dare, yea

Temporary Appropriation
The fiscal officer presented the FY2007 Temporary Appropriation by fund for approval as follows:
01 General Fund $ 300,000
02 Motor Vehicle Fund $ 40,000
03 Gasoline Fund $ 100,000
04 Road & Bridge Fund $ 125,000
05 Cemetery Fund $ 15,000
06 Cemetery Bequest Fund $ 600
07 Street Lighting Fund $ 4,000
10 Fire District Fund $ 400,000
13 Zoning Fund $ 20,000
14 Ambulance Fund $ 100,000
14A Fire Dept Levy Fund $ 1,000
23 Permissive Fund $ 80,000

Total Appropriation $1,185,600

Dick Kilburn made a motion to pass Resolution 06-1226A to approve the Temporary Appropriation to provide for the current expenses and other expenditures of the Board of Trustees during the fiscal year ending December 31, 2007and to approve the sums be set aside and appropriated for expenditures from those funds. Rob Glancy seconded the motion.
Vote: Kilburn, yea Glancy, yea Dare, yea

Approval to pay bills
The clerk presented checks # 4506 through #4593 which totaled $51,532.83
The board examined the bills that were presented for payment and Dick Kilburn made a motion to pay the bills as presented. Rob Glancy seconded the motion.
Vote: Dare, yea Glancy, yea Dare, yea

For this reporting period the fiscal officer deposited receipts in the amount of $21,109.73 This amount included receipts #5542 through #5557.

With no further business to come before the board, Dick Dare made a motion to adjourn the meeting at 7:55 P.M. Rob Glancy seconded the motion.
Vote: Dare, yea Glancy, yea Kilburn, yea