February 27, 2007

February 27, 2007

February 27, 2007  7:00 P.M. 

The Salem Township Board of Trustees met February 27, 2007 in regular session at the Township Hall for the purpose of transacting the business of the Township. Chairman Dick Dare called the meeting to order at 7:00 P.M. with members Rob Glancy and Dick Kilburn present.

Others present were Bill Harrison, Fred LaFollette, Lee Short, Richard Bierley, Donald Lynch, Dustin Kilmer, Ralph Blanton, Mr. & Mrs. Serear Sagim and Danyrae Lockwood from the Western Star.

The minutes were read and approved and posted in the township hall.
Let it be noted that the February 13th meeting was cancelled due to the ice storm that went through the area.

Cemetery Update
2/10/07 Robert Woodruff Sec 5 Lot 95 SE Corner
2/10/07 William Davenport Sec 4 Lot 65

Richard had the plans for the proposed small development at the end of Brook Drive. The Warren County Regional Planning Commission denied the plans as submitted with a cul-de-sac for the homes. Now the builder will try to go with 5 homes on a dead end street which is what the RPC wants. However, after looking at the plans, it does not appear there would be enough acreage for 5 homes to meet the zoning code. The trustees had approved the use of the cul-de-sac.

Dick Dare and Dick Kilburn both received complaints about the house on Knollwood Drive. There were also complaints about the old Garwitz property.

Mr. Serear Sagim, a resident of Loveland has purchased the Pinecrest Apartments and is interested in having the small area that is in Salem Township annexed into the Village of Morrow. He thought it would be better to have all the same utilities and water for the entire complex. He has talked to the village and they told him to just come ask the Board of Trustees to approve the annexation. The board told him there was a procedure he had to follow to have an annexation approved. He will have to go back to the village and have them start the process correctly.

Fire Department/Road Reports

Fred LaFollette told the board that the county was getting ready to send out the road bids for 2007. They will need to know within the next couple of days which roads Salem Township wants to bid out. He stated he had driven all the roads to pinpoint the bad spots. He said Anderson Road between St. Rt. 123 and Mason Morrow Milgrove Road is in pretty bad shape. Also the roads in Pinecrest need work done.
He also has the man from the sealant company coming to give bids on that alternative for Waynesville Road and Brook Drive.
It was decided to put LaRue, Linda, Martha and Anderson Road on the bid list.

He is having trouble getting anyone to work on the guardrail on Moor Sauer Road. He had a bid on the work last summer, but it was never done.

It was decided that we would get bids from Kenny Walker on some of the repair work.

The question was brought up whether projects could be added to the bid later, but Fred didn’t think that you could add anything to the project after it was bid.
It was mentioned that the crew had done a great job in getting the snow off the roads this past Sunday.

Fred told the board that the tanker needed new tires. They are under state bid and the 8 rear tires would run about $2600 and it would be about $960 for the remainder.
Dick Dare made a motion to approve the purchase of the tires for the tanker. Rob Glancy seconded the motion.
Vote: Dare, yea Glancy, yea Kilburn, yea

Bill Harrison brought up the matter of hiring two full time employees as was discussed at a previous meeting. They interviewed and tested three applicants and decided the two that were best for the positions are James Carlson and Russell Kellum. They are both paramedics. They would be on probation for 1 year with an evaluation after 6 months. The probation period could be extended 6 additional months.
They would like to start James Carlson March 9, 2007 and Russell Kellum would start on March 23, 2007.
Rob Glancy made a motion to approve the hiring of the James Carlson and Russell Kellum as full time employees of the fire department. Dick Dare seconded the motion.
Vote: Glancy, yea Dare, yea Kilburn, yea

Taxes on Land Purchase
Ralph Blanton explained to the Trustees that we would be responsible for the real estate taxes on the 5 acres purchased for the future firehouse. Because the land is vacant, they can tax it even though an exemption was filed and approved. To be exempt it has to have a designated purpose. If something were to be done to explore the future building site and then be able to state a purpose for the land, it would become exempt. In order to have the agricultural exemption, you have to gross $2,500 per year. With only 5 acres, the farm rental is not that much. Rob Glancy made a motion to go ahead and start the process to inquire about building the firehouse. Dick Kilburn seconded the motion.
Vote: Glancy, yea Kilburn, yea Dare, yea

Appropriation Resolution
The fiscal officer presented the Permanent Appropriation for FY 2007 as follows:
General Fund 511,005.57
Motor Vehicle Fund 59,959.92
Gasoline Fund 227,903.04
Road & Bridge Fund 223,539.44
Cemetery Fund 58,905.73
Cemetery Bequest Fund 2,333.28
Lighting District 4,445.35
Fire District Fund 975,952.69
Zoning Fund 29,517.67
Ambulance Fund 250,503.22
Fire Dept Levy Fund 1,304.46
MV Permissive Tax Fund 157,971.57

Total Appropriations for Fiscal Year 2007 $2,591,096.94

Dick Dare made a motion to pass Resolution 07-0227 to approve the sums set aside and appropriated by the fiscal officer for the purposes for which expenditures are to be made for and during the Fiscal Year 2007. Dick Kilburn seconded the motion.
Vote: Dare, yea Kilburn, yea Glancy, yea

The 1st National Bank requested an updated business resolution for their records. This is just a matter of approving doing business with that particular institution. Rob Glancy made a motion to pass Resolution 07-0227A to approve the updated business information given to 1st National Bank in order for the township to conduct business with said banking institution. Dick Kilburn seconded the motion.
Vote: Glancy, yea Kilburn, yea Dare, yea

Approval to pay bills
The fiscal officer presented checks # 4711 through #4809 which totaled $83,834.70
The board examined the bills that were presented for payment and Rob Glancy made a motion to pay the bills as presented Dick Dare seconded the motion.
Vote: Glancy, yea Dare, yea Kilburn, yea

For this reporting period the fiscal officer deposited receipts in the amount of $35,701.11 This amount included receipts #5599 through #5625.

It was noted that the annual meeting for the Warren County Combined Health Dept. would take place March 5th. Each township must be represented at this meeting. Dick Dare said he would attend.

With no further business to come before the board, Rob Glancy made a motion to adjourn the meeting at 8:00 P.M. Dick Dare seconded the motion.
Vote: Glancy, yea Dare, yea Kilburn, yea