May 8, 2007

May 8, 2007

May 8, 2007,   7:00 PM

The Salem Township Board of Trustees met May 8, 2007 in regular session at the Township Hall for the purpose of transacting the business of the Township. Chairman Dick Dare called the meeting to order at 7:00 P.M. with members Rob Glancy and Dick Kilburn present.

Others present were Bill Harrison, Fred LaFollette, Richard Bierley, Donald Lynch, Ralph Blanton, Lee Short, Donna Burns and Bruce McGary.

The minutes were read and approved and posted in the township hall.

Cemetery Update
4/27/07 Thelma Kelly Sec 4 Lot 163 Center W grave O/C fee waived, indigent

Zoning
Mr. Rauch was present to ask about a sign for the new building housing the deli and the insurance company. This matter needed to be taken to Richard Bierley.

Township Maintenance
Fred LaFollette reported he had checked on the survey for St. Malachy Cemetery. The estimate from Henry Tedman was $750.00. Rob Glancy made a motion to proceed with the surveying of the St. Malachy Cemetery as soon as possible. Dick Dare seconded the motion. Vote: Glancy, yea Dare, yea Kilburn, yea

Memorial Day
Because of the busy holiday coming up, Fred needed to talk to Doyle Yeary about getting another security camera for the cemetery. Rob suggested checking out what it would cost to actually purchase the equipment that is now being rented. Rob Glancy made a motion to have a fourth security camera installed in the Morrow Cemetery. Dick Kilburn seconded the motion. Vote: Glancy, yea Kilburn, yea Dare, yea

Sealing Projects
Fred reported the polysealing is complete on Washington Way and that it looked good. Waynesville Road is also completed and the Shawhan Road project is half way done. They are going to get three “baskets” to help with the sliding problem on Shawhan.

The Warren County Engineer’s Dinner is May 17th at the Golf Center at Kings Island. Debbie will make reservations for all attending.

Zoning
Richard reported he had received the final plat for Blue Crane development. There was a discrepancy on lot 6. He said that Lee Short had called Bob Craig about the problem.

Someone from Evans Engineering called and said they were still waiting for a letter from the Trustees regarding their ruling on the cul-de-sac. Rob stated he had mailed it to the Regional Planning Commission last week.

Richard reported to the board that he had received several complaints from Donald Lynch about properties in the township. Some of those properties were: 3812 Halls Creek Road owned by Richard Kilburn, 3600 Shawhan Road owned by David Smith, and two properties owned by Richard Dare. Some of the complaints were zoning related and some were tax issues for which the township has no control. Richard said he has looked into some of the complaints and is taking time off to look into them more closely.
After the trustees asked Mr. Lynch several questions, Rob Glancy made a motion to contact the Warren County Commissioners and ask them to let the township use a county zoning inspector to investigate these matters. The motion was not seconded at this time.
A discussion followed regarding the reasons why Mr. Lynch issued these complaints.

At this time Bruce McGary, Assistant to the Warren County Prosecutor, took the floor and recommended that nothing else be done on this matter in public session.

At 7:20 P.M. Rob Glancy made a motion to adjourn to executive session for the purpose of discussing legal matters. Dick Kilburn seconded the motion.
Vote: Glancy, yea Kilburn, yea Dare, yea

Mr. Lynch requested that he be allowed to attend the executive session. This request was denied.

At 8:10 PM Dick Kilburn moved to exit the executive session with no action taken and reconvene the regular meeting. Rob Glancy seconded the motion.
Vote: Kilburn, yea Glancy, yea Dare, yea

At this point Rob Glancy made a motion to have the fiscal officer send a letter to the county administrator, Dave Gully, requesting the county to allow a county zoning inspector to conduct an independent zoning inspection of the two properties and look into the allegations brought by Mr. Lynch. Dick Dare seconded the motion.
Vote: Glancy, yea Dare, yea Kilburn, yea

Approval to pay bills
The fiscal officer presented checks # 5052 through #50941 which totaled $26,611.95.
The board examined the bills that were presented for payment and Dick Kilburn made a motion to pay the bills as presented. Dick Dare seconded the motion.
Vote: Kilburn, yea Dare, yea Glancy, yea
Receipts
For this reporting period the fiscal officer deposited receipts in the amount of $7310.05
This amount included receipts #5695 through #5706.

With no further business to come before the board, Rob Glancy made a motion to adjourn the meeting at 8:30 P.M. Dick Dare seconded the motion.
Vote: Glancy, yea Dare, yea Kilburn, yea