July 24, 2007

July 24, 2007

July 24, 2007,   7:00pm

The Salem Township Board of Trustees met July 24, 2007 in regular session at the Township Hall for the purpose of transacting the business of the Township. Chairman Dick Dare called the meeting to order at 7:00 P.M. with members Dick Kilburn and Rob Glancy present.

Others present were Fred LaFollette, Richard Bierley, Donald Lynch, Ralph Blanton, Dave Contner, Lee Short, Mike Kassalen, Chief Deputy Larry Sims, Deputy Brian Lewis, Dave Opperman and Danyrae Lockwood.

The minutes were read and approved and posted in the township hall.

Cemetery Update
7/16/07 Joyce McCann Sowder Sec 5 Lot 50 #2 SW Corner

Introduction of Canine Unit
Chief Deputy Larry Sims from the Warren County Sheriff’s office wanted to introduce the newest drug canine unit team led by Deputy Brian Lewis. He turned the presentation over to Deputy Lewis and Kilo.
Kilo is a 2-year-old black lab weighing around 65 pounds. He was state certified in November and has been working since he was certified. Lewis said the program has been very successful and Kilo has helped in many drug findings. After answering questions from those present, he brought Kilo in for a demonstration. Kilo almost immediately found the cotton ball with drug particles on it that Deputy Lewis had placed in a desk drawer. It was an interesting demonstration and the township hopes the program continues to be successful.

Zoning
Lynch matters
Mr. Lynch approached the board with photos he had taken of unlicensed vehicles at various locations in the township. He wanted the zoning inspector to check them out since this is what he was cited for. The board told him he had to make his complaint to the zoning inspector.

Contner Sign
Dave Contner submitted the final draft for the placement of the sign for The Deli. It should meet zoning requirements now.
Richard commented that he had inspected the sign and now that it is piggybacked on the All State Sign, it should be compliant. He will get the actual measurements.
Property Inspection
Richard reported on the inspection of the Lynch property on Friday. Mr. McGary was present for the inspection that included both outside and briefly, inside. They took several photos of the contents.

Other Zoning
1 permit was issued for a new home in Morrow Meadows.

Lee Short mentioned that Fred had talked to him about a call from the owner of the property on Ward Road where there is a cemetery on the property. It is a private cemetery and is on his deed. The owner wants the township to take it over and be responsible for its care; however, since it is not a public cemetery, the township does not have to take it. The property owner will come to a meeting in August to discuss the matter.

Zoning Board Vacancy
Lee Short mentioned that because Mike Kassalen resigned from the board in order to take on the position of assistant zoning inspector, there is a vacancy on the zoning board. He requested the trustees to move John Leesemann from the position of alternate member to replace Mike. Rob Glancy made a motion to appoint John Leesemann as a voting member of the Salem Township Zoning Board. Dick Kilburn seconded the motion. Vote: Glancy, yea Kilburn, yea Dare, yea

Lee brought up the matter of movable signs. He wanted to know if the zoning inspector should go out and look for these. Rob Glancy stated he thought if you went out looking for 1 specific thing, you would have to go throughout the entire township for all issues. It would be more than a part time inspector could keep up with.

Township Maintenance
Fred made note that the new fireproof filing cabinet was delivered and ready to be put in use.

It was noted that the overhead doors in the township building needed to be replaced and/or repaired.
It would cost $1985 to replace 1 door and repair the other. Dick Dare made a motion to approve this expenditure to replace the overhead door. Dick Kilburn seconded the motion.
Vote: Dare, yea Kilburn, yea Glancy, yea

Fire Department
Assistant Chief Harrison reported to the board that there were two resignations from the part time men and one from a volunteer. Steve Laskey and Shannon Murphy resigned and long time volunteer, Bruce Grambley is moving out of the area. Rob Glancy made a motion to accept these resignations. Dick Kilburn seconded the motion. Vote: Glancy, yea Kilburn, yea Dare, yea

It was mentioned that Dick Dare and Chief LaFollette attended the 30th anniversary celebration of the Harlan Township Fire Department. Chief LaFollette judged the car show.

Levy for Firehouse
Ralph Blanton presented information to the board regarding the costs of building a firehouse now and getting a levy on the ballot this November. He had talked to Larry Conger and was given an estimate of $2,900,000 to build on the 5-acre parcel of land that was purchased last year. He also talked to Warren County Auditor Nick Nelson who told him a 3.2 mill levy would probably cover the cost over 20 years. It would take about a year and a half to get it built after a levy passed. The levy would be put on the ballot as a construction/operating levy that would provide money for operations and equipment as it paid off the building. It was brought up that the township is in the 7th year of a 10-year lease of the buildings owned by the village.
Dick Dare wanted to make sure that the public knows the need for this levy and get all the facts out.
The proposed building would be a basic design. Dick Dare asked if anyone thought Mark Davis would give the township a good price on architecture work. Lee Short will contact Mark.
Dick Kilburn asked what the plans were for the firehouse owned by the fire department after a new building is in operation. The plan is to sell it and use the money to help furnish the new building.
Lee will ask Mark if he will do a drawing for the literature on the levy.
At this point Rob Glancy made a motion to pass Resolution 07-0724 to approve getting the paperwork started to put a 3.2 mill levy on the ballot for the November, 2007 election for the purpose of building a firehouse and operation of said firehouse. Dick Kilburn seconded the motion.
Vote: Glancy, yea Kilburn, yea Dare, yea

It was decided to have an open meeting on August 6th at 7:00 to discuss what is needed to do to get the levy on the ballot. It was hoped that Mark Davis would be able to attend this meeting to help with plans.

Miscellaneous matters
Dick Dare mentioned that there are two huge dead trees on Woodward Claypool Road only a few feet from the pavement that would take out the power if they were to fall down. Fred had gotten an estimate of the cost to take these trees down. The proposed cost was $2,000 to take down and clean up.
Dick Dare made a motion to approve this work being done. Rob Glancy seconded the motion.
Vote: Dare, yea Glancy, yea Kilburn, yea

Approval to pay bills
The fiscal officer presented checks # 5324 through #5399 which totaled $56,507.81
The board examined the bills that were presented for payment and Dick Kilburn made a motion to pay the bills as presented. Dick Dare seconded the motion.

Vote: Kilburn, yea Dare, yea Glancy, yea

Receipts
For this reporting period the fiscal officer deposited receipts in the amount of $24,614.11
This amount included receipts #5772 through #5793.

With no further business to come before the board, Rob Glancy made a motion to adjourn the meeting at 8:10 P.M Dick Dare seconded the motion.

Vote: Glancy, yea Dare, yea Kilburn, yea