March 11, 2008

March 11, 2008

Minutes March 11, 2008

Posted by debbie in Meeting Minutes

The Salem Township Board of Trustees met March 11, 2008 in regular session at the Township Hall for the purpose of transacting the business of the Township. Chairman Dick Kilburn called the meeting to order at 7:00 P.M. with members Kirk Ramsey and Dick Dare present.

Others present were Fred Lafollette, Bill Harrison, Mike Kassalen, Ralph Blanton, Donald Lynch, David Opperman, Mark Davis, John Moenster, Max Combs, DickYinger and Bob Korelita.

The minutes were read and posted in the township hall.

Cemetery Update
3/3/08 Joseph Battaglia Sec 4 Lot 14 #2 NE Corner
3/13/08 Debbie Gilman Sec 4 Lot 220 Center East half
3/14/08 Charles Cash Sec 5 Lot 181 SW Corner

Complaint from Morrow Meadows Resident
Dick Yinger from the Warren County Health Department was present as a friend of Bob Korelitz, a resident of Phase II in Morrow Meadows subdivision. He explained what was taking place on the property. Mr. Korelitz has had a continuing problem with drainage on his property. Kirk Ramsey told him the county knows about the problem and is looking into putting in a drain pipe. There was a concern that the original drain had been altered. Dick Dare explained that it was out of the township’s control since we had not accepted the roads and until the problems were resolved, the township would not take over. The trustees told Mr. Korelitz that they would support him in any way they could to get someone to fix the problem. They suggested he take the complaint to the Warren County Commissioners.

Support for School Turf Project
Mark Davis told the board he was on the committee to get artificial turf installed on the football field at the Little Miami High School. He asked if the trustees would issue a letter of support for the project. They agreed to do so.
Mike Kassalen reported there was no new zoning matters to discuss and turned in one (1) permit.

Fire Department/Roads
Ralph Blanton is working on getting a tax exemption on the five acres now that the building process has started.

Chief LaFollette introduced the new captain, John Moenster.

Fred asked the board to work on getting the list of roads that needed to be included in the county road paving project by this week. It was agreed the cemetery road needed repaved, but they wanted another week to check out the roads to pick the ones in most need.

Two quotes were received for the fence work in the cemetery. One, for $1200 would repair the existing fence. The other, for $2900 would replace the old fence, but use the existing hardware and posts. There is another quote expected from a township resident that they are waiting to receive.

The board wanted to publicly thank the crew for the great job they had done clearing the roads in the recent 16” snowfall of the past week.

Bill Harrison got the needed information from Bruce McGary regarding the air trailer contracts and had them for the board to sign. Mr. Kilburn signed the contract and Bill will get it mailed out. It should be completed in approximately 120 days.

Resolution to Approve New EMS Billing Rates
Medicount Management, who is the billing agent for EMS services, has been in touch with the fire department concerning the rates being charged. Bill explained the rates are set by area and we are undercharging based on those rates as set by Medicare and Medicaid. The new rates are:

BLS - $400 ALS1 - $600 ALS2 - $700 and $10/ per mile

Dick Dare made a motion to pass Resolution 08-0311 to approve the new billing rates as set forth by Medicare/Medicaid for ambulance services. Kirk Ramsey seconded the motion.
Vote: Dare, yea Ramsey, yea Kilburn, yea

Bill requested approval to send John Moenster to a 3-day training to learn more about working on the pumps. He has some training and it would be helpful to have him work on repairs. The class is held in Pennsylvania.
Dick Kilburn made a motion to approve this expense. Kirk Ramsey seconded the motion.
Vote: Kilburn, yea Ramsey, yea Dare, yea

Snow Emergencies
It was reported that during the snow a motor went bad on the salt truck and there wasn’t a place to get the part except from Mr. Ramsey’s South Lebanon Auto Parts. Because of the emergency situation Mr. Dare told Fred to make the purchase and get the truck out on the roads as quickly as possible. Also during the storm, the township truck went into the ditch and no other wrecker was available to get it out; therefore, they called Dare’s Garage and since he was not out on a call at the time, he went to get the truck out of the ditch and back into operation.

Kirk brought up the possibility of putting in some administrative offices in the new firehouse when it was built rather than adding them later.

Public Hearing on Zoning Changes
The trustees set the date of March 18th at 7:00 for the public hearing on the proposed changes to the current zoning code as presented by the zoning board. They have 3 resolutions to approve:

01-08 amends chapter 3 definitions by adding 3.441 Temporary Use. Revise number sequence of “Farmer, tenant” definition from 3.44 to 3.442. Amends chapter 25 by adding 26.08 – Temporary use language addressing specific temporary use situations.
02-08 amends chapter 19 by removing Section 19.04 in its entirety and replacing it with language permitting the rebuilding, replacement or continued use of a structure damaged accidentally or by an Act of God.
03-08 amends chapter 19 by adding language to Section 19.05 #3 permitting a portion of a lot to be added to a portion of an adjoining lot, provided that neither of the two become more nonconforming.

The hearing will take place at the township hall.

Approval to pay bills
The fiscal officer presented checks # 6168 through #6210 which totaled $41,164.90
The board examined the bills that were presented for payment and Dick Kilburn made a motion to pay the bills as presented. Dick Dare seconded the motion.
Vote: Kilburn, yea Dare, yea Ramsey, yea

For this reporting period the fiscal officer deposited receipts in the amount of $6,082.14.
This amount included receipts #6002 through #6007

It was decided that another work session would be needed to work on the Architect Qualifications packets. It was scheduled for March 18th, after the public hearing.

With no further business to come before the board, Dick Dare made a motion to adjourn the meeting at
7:50 P.M. Kirk Ramsey seconded the motion.

Vote: Dare, yea Ramsey, yea Kilburn, yea