October 28, 2008 Minutes

October 28, 2008 Minutes

The Salem Township Board of Trustees met October 28, 2008 in regular session at the Township Hall for the purpose of transacting the business of the Township. Chairman Dick Kilburn called the meeting to order at 7:00 P.M. with members Kirk Ramsey and Dick Dare present. 


 Others present were Fred Lafollette, Mike Kassalen, Donald Lynch, Mr. & Mrs. David Opperman, Bill Harrison and Ed McCall, Lee Short, Doc Fuchs, Ralph Blanton, Bruce McGary, John Leeseman and Lt. Mike Highley.


 The minutes were read and approved and posted in the township hall.

 Cemetery Update

10/18/08                               Dorothy Estell      Sec 4  Lot 206   NE Corner


Zoning – Christmas Lights

Doc Fuchs asked the board what he could do about a traffic problem when he opens his Christmas light display.  He was concerned the traffic could get backed up and cause a hazardous situation.  Kirk suggested he get a lighted sign and Dick Dare suggested he should go to the county engineer’s office to see if they could help.  Also he should talk to the sheriff’s office about having police officers directing traffic.


Executive Session

At 7:10 P.M. Kirk Ramsey made a motion to adjourn into Executive Session pursuant to ORC Section 121.22 Sub-Section G, paragraph 3 to confer with legal counsel concerning litigation.  Dick Dare seconded the motion.

Vote:      Ramsey, yea        Dare, yea               Kilburn, yea


At 7:55 Kirk Ramsey made a motion to adjourn out of Executive Session and return to the open meeting and requested the fiscal officer to note in the minutes that no action was taken.  Dick Kilburn seconded the motion.

Vote:      Ramsey, yea        Kilburn, yea          Dare, yea


Visit from Sheriff’s Office

Deputy Mike Highley was present to give a report on actions from the sheriff’s office.  He reported they have two suspects in custody for some local break-ins.  They have recovered numerous pieces of stolen property at a residence in Middletown and hope to get it back to the owners.


Lynch Suggestions for Fire House

Mr. Lynch issued some suggestions he had on the subject of the new fire house.  He suggested the board place a notice at the public library about the progress of the construction project.  He also thought a full set of plans should be available to the public and a report of the total cost by line item documentation.


Fire House Construction

Next item of business was a report from Ed McCall on the construction project.  He told the board that Bruce McGary had approved the ad for bids and therefore, it is ready to be put in the paper.  It will run three dates: November 4th,  November 11th and November 18th.  The opening will take place November 25th at 6:00 PM at the firehouse.  There will be a pre-bid meeting on November 13 at 3:00 PM for prospective bidders to ask any question they have about the project.  Mr. McCall has talked to a contractor who told him there could be savings by changing the pitch of the roof and possibly reducing the use of brick on the front of the building.  These are options if the bids come in too high.


Fire Department/Roads

Fred LaFollette reported that he had talked to Mr. Freeze and he hoped to start on the Salem Road ditch project in a few weeks.


He also has heard from the FEMA people and was told that the township needs to appoint a person as the designated agent for all correspondence.  Therefore, Dick Dare made a motion to pass Resolution 08-1028 appointing Chief Fred LaFollette as the designated agent representing Salem Township in all FEMA matters.  Kirk Ramsey seconded the motion.

Vote:    Dare, yea      Ramsey, yea        Kilburn, yea


It was noted that the crew picked up some salt from the county this week.  They will mix it with some sand and grit in order to make it go farther.  The board discussed the use of the salt and plowing plans for the coming winter.  It was decided that only hills, curves and intersections would be salted heavily when there is only a dusting of snow.


Board Items

Dick Dare mentioned that he agreed with Mr. Lynch’s idea to put information in the library about the new fire house.  He suggested a photo of the proposed building after the bids are out.


He also reported on a phone call he received from River Road resident, Jim Burnett.  There is a problem with a line fence between his property and Danny Browning’s.  There are only two strands of barb wire up and the                              

cows keep getting out.  It was mentioned that according to law, each party is responsible for half the upkeep of the fence


There was also a letter from a resident of Carter Avenue concerning a semi-truck parked in the front yard of a neighbor and the concern of where he will eventually park it.


Fiscal Matters


Transfer to Debt Service

The fiscal officer requested approval to transfer money from the Fire Fund to the Debt Service Fund in order to pay the amount due on the real estate acquisition note.  Kirk Ramsey made a motion to pass Resolution 08-1028A approving the transfer of $31,890.00 from the Fire Fund to the Debt Service Fund for the purpose of making the payment due on the Real Estate Acquisition Note .  Dick Kilburn seconded the motion.

Vote:      Ramsey, yea        Kilburn, yea          Dare, yea


Approval to pay bills       

The fiscal officer presented checks # 7035 through #7101, 98027-98029  which totaled $124,003.84.


The board examined the bills that were presented for payment and Dick Kilburn made a motion to pay the bills as presented.  Kirk Ramsey seconded the motion.

Vote:             Kilburn, yea        Ramsey, yea         Dare, yea        



For this reporting period the fiscal officer deposited receipts in the amount of $55,984.43.

  This amount included receipts  #6213 through #6230.    


  Mike Kassalen turned in two zoning permits.                                                                               


    With no further business to come before the board, Kirk Ramsey made a motion to adjourn the meeting at 8:35 P.M.  Dick Kilburn seconded the motion.


Vote:              Ramsey, yea                Kilburn, yea            Dare, yea